Office Manager

About SPOTIO

SPOTIO is a privately held SaaS company based in Dallas, Texas and leading field sales engagement platform. Thousands of sales professionals worldwide rely on SPOTIO to help them increase activity, grow their pipeline, and crush sales goals. We are nationally ranked as a Top Place to Work in 2021 and 2022.

Who SPOTIO is looking for

SPOTIO is looking for a tech-savvy and personable Office Manager to provide general office administrative support and HR operational support across the team. This position will report to the PeopleOps Director and be the first face people see when they arrive at SPOTIO.

Executive Assistant / Office Manager Responsibilities

• Begin day at 8:00 AM to perform general reception duties and provide guests and team members with a positive, welcoming experience
• Manage in/out mail/fax, and courier arrangement
• Handle general administrative duties such as maintaining files, ordering office supplies, maintaining inventory of snacks/drinks, maintaining databases and documents, organizing invoices, and ensuring the workflow of the office runs smoothly
• Manage tidiness of the office common areas including reception, meeting rooms, and pantry area on a daily basis
• Supervise the maintenance of office areas, equipment, and facilities
• Lead and coordinate employee engagement activities such as monthly happy hours, company events, office activities, holiday events, etc. to create a culture of fun, collaboration, and inclusion
• Support leadership in scheduling meetings, interviews and transportation
• Book domestic and international travel arrangements
• Manage vendors including sourcing, interviewing and ongoing communication such as IT, vending, travel, etc.
• Provide basic IT support for employee’s daily operations
• Assist HR with recruiting activities, onboarding and offboarding processes, and workplace training
• Ad-hoc administrative support to any of the other office operations and HR functions, as necessary and in line with business requirements

Executive Assistant / Office Manager Requirements

• 1 year(s) of experience as an Executive Admin / Office Manager or in a client facing role
• Must live in Dallas, Texas in order to commute to our office daily Monday - Friday located at Keller Springs and Dallas North Tollway
• Unshakable character, integrity and moral fiber
• Excellent written and verbal communication skills
• Strong attention to detail with the ability to organize and prioritize
• Friendly and upbeat personality - have fun!

Preferred

• Experience using G-Suite, Asana, Zoom, OR equivalent
• Earned a 4 year college degree from an accredited college or university

SPOTIO Benefits

• 401K with 3% company match
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 8 paid holidays
• 3 weeks of paid time off
• Education Stipend
• Health Advocacy
• Voluntary benefits (pet insurance, legal, accident)
• 24/7 EAP - Free Professional Counseling Services

SPOTIO Values

• Solve For the Customer - know their goals, business, and how we help customers achieve a 10x ROI
• Be Plugged In - be productive not busy
• Make it Better - continuous improvement in business & personal life
• We Know Where We Stand - open & honest feedback with clear visibility to metrics
• Relationships Matter - collaborate with team members and customers to accelerate their success

SPOTIO is firmly committed to the principle of equal employment opportunity. SPOTIO offers employment opportunities without regard to race, color, sex, age, religion, national origin, disability, U.S. military and or other prohibited bases of discrimination, both state and local. All aspects of the employment relationship (including recruiting, hiring, training, working conditions, compensation, promotion, discipline, and termination) are subject to this policy. Candidates must pass a pre-employment background check and drug screen.

**We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas**