Client Services Manager

Job Title: Client Service Manager

Reports To: The Client Service Manager will report to the Client Manager.

Monday-Friday onsite position

Salary: $70,000- $80,000

Job Overview:

• The Client Service Manager (CSM) position is to sit on-site with our client and oversee multiple sites or projects. The position is responsible for daily service delivery, employee management, overall customer satisfaction, and strict adherence to all SPS policies. The SDM will act as the primary daily client while overseeing the staff onsite for all supervisory functions required. Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.
• The position requires a hands-on leader experienced in managing front line non-exempt staff.

Duties and Responsibilities:

• Proactively institutes the SPS Governance Model to ensure client satisfaction.
• Manages direct reports.
• Standardizes policies and procedures, including statistical monthly reporting and benchmarks.
• Drives operational improvements and solution design.
• Troubleshoots and resolve all client, site management and site staff issues.
• Coordinates, implements, and oversees any special projects.
• Serves as a knowledgeable resource regarding OSHA, EEOC and process for handling complaints.
• Assists in the development of training materials and execution of formal training sessions
• Support business development internally and as directed.
• Maintains consistent communication with client and SPS at all levels.
• Manages the receipt, delegation, and successful completion of all client requests. Handle escalations as needed if Supervisor is unable to do so.
• Meets all client and SPS deadlines.
• Manages all resources within the operation, including people, hardware/software, and workspaces.
• Coordinates staff schedules to ensure appropriate staff levels are maintained and proper coverage is provided for PTO, sickness and emergencies.
• Maintains a safe working environment for the SPS staff.
• Tracks all client requests using the approved tracking mechanism for activity and performance.
• Maintains metrics for monthly reporting of KPIs/SLAs.
• Oversees all equipment, supply and messenger vendors to comply with SPS contract.
• Performs daily walkthroughs to observe team performance firsthand for site inspections.
• Documents any incidents and inform client and SPS immediately.
• Consistently executes all deadlines to be met for payroll, billing, and A/R collection.
• Maintains Client Satisfaction Index (CSI) at or above previous score.
• Participates in Quarterly Client Business Reviews.
• Maintains Employee Satisfaction Index (ESI) at or above previous score.
• Participates in SPS sponsored events.
• Establishes and maintains accountability to next higher leadership authority.
• Coaches, develops and cross trains operations team to grow their careers.
• Set and communicate to each staff member individual responsibilities, operational issues/concerns, daily goals, service improvements and customer expectations
• Develops, appraises and counsels staff to reduce turnover, improve employee satisfaction and increase promotability of staff members.
• Maintains consistent documentation monitoring the status of each employee.
• Provides annual employee performance evaluations and reviews as directed by SPS.
• Has strict adherence to all SPS policies & procedures.
• Serves as a knowledge resource regarding SPS policies and procedures.
• Exceeds all contractual and client KPIs/SLAs.
• Immediately reports any personnel, security or data breach incidents to SPS leadership team.

Competencies:

• Results-oriented.
• Driven by client satisfaction.
• Strong integrity, solid business ethics.
• Excellent presentation and interpersonal skills.
• Excellent English written and oral communication skills.
• Expert in customer service skills, professional attitude and appearance.
• Good organizational skills.
• Ability to maintain confidentiality.
• Attention to detail.
• Ability to function with a high level of patience, tact and diplomacy to defuse anger and collect accurate information.
• Able to convey information and ideas through speech in ways that others will understand.
• Able to listen to and understand information and ideas presented through spoken words and sentences.
• Able to speak clearly so listeners understand, identify and understand the speech of another person.
• Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting.
• Flexibility in dealing with simultaneous projects.

Qualifications and Education Requirements:

• High School Diploma (or equivalent) required.
• Minimum of 5 years of experience in high level relationship building and operational management.
• Previous management/ supervisor experiences overseeing 5-10 employees.
• Ability to build business relationships and interact effectively with clients at all levels.
• Exceptional computer skills.
• Financial industry experience a plus.
• Driven by client satisfaction, with proven track record of diplomacy and ownership.
• Strong team approach to account management.
• Creative strategic thinking and performance.
• Required to maintain an overall professional appearance and attitude.
• Adhere to all policies and procedures required.
• Clean driving record.

Physical Demands:

• Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.
• Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.
• Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).
• Physically able to talk on the phone and input data simultaneously.
• Ability to lift or move 40 lbs. or greater frequently.
• Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and ability to match or may include detection of differences between colors, including shades of color and brightness.

Travel: Some local travel is required for this position. Approximately up to 25%.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About SPS:

• SPS is an award-winning employer of choice offering innovative Enterprise Workplace Solutions and Technology Business Solutions to our clients throughout North America including many Fortune 500 companies. A career with SPS includes a robust onboarding and training program to help you unlock your career path possibilities.
• In North America, our services include office services such as reception/lobby concierge, mail center, and conference room management in addition to document processing services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, legal, insurance, technology, higher education, advertising, and other professional services, including many Fortune 500 companies.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity, and diversity. SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by law. We encourage candidates to review all our job listings and learn more about SPS at our company website www.spsglobal.com.SPS. The Power of Possibility.