Job Summary
The Event and Residence Manager plays a crucial role in planning, coordinating, and executing various events sponsored by the Office of the President, on campus, off campus, and at the president’s residence. The Events and Residence Manager is a pivotal role responsible for orchestrating a wide array of events, managing holiday decorations, coordinating with vendors, and overseeing house management duties for the college president's residence. This multifaceted role requires strong organizational skills, attention to detail, and excellent communication abilities to ensure seamless execution of events and maintenance of the residence. The Event Manager contributes significantly to the institution’s reputation, fosters community engagement, and ensures the success of key events.
Supervision:
This position reports to the Executive Assistant to the President.
Responsibilities:
1. President's Residence Management:
2. Plan, oversee, and manage details and logistics for events, meetings, and programs sponsored by the Office of the President. Collaborate with relevant departments such as facilities, catering, and technical support, faculty, staff, and students to ensure events run seamlessly. Attend and participate in all events as part of assigned staffing. Plan and manage events held off campus and sponsored/co-sponsored by the Office of the President.
3. Collaborate with Philanthropy and Engagement to strategize, develop, and execute development-focused, donor related presidential events, including campaigns, dedications, and groundbreakings.
4. Post event information and develop online event registrations; send emails; create digital and print event invitations; manage programs, attendance tracking and nametags; develop briefing materials and post-event surveys. Coordinate event logistics for presidential donor relations events, including invitation printing, production, and mailing list preparation.
5. Assist Marketing and Communications with developing, researching and creating special projects for social media and assist with social media schedule (Facebook, Instagram, Twitter).
6. Manage executive-level projects related to the Office of the President and Provost and assist with special strategic projects, research, and assignments related to the Offices of the President, Provost, and General Counsel.
7. Provide administrative support within the Offices of the President, and Provost with duties that include website management, social media management, and communications via Intercom, Slate; receive confidential information and inquiries and prepare follow up correspondence.
8. Manage the Executive Director of Government, Community, and Constituent Relations calendar ensuring they are kept on schedule, prioritize meeting requests, and coordinate travel arrangements.
9. Develop, demonstrate, and promote multicultural awareness and contribute to cultivating an inclusive, diverse and respectful College community. Demonstrate a commitment to diversity and inclusion as a college priority, communicate to employees an expectation of behavior that is civil and inclusive when interacting with all staff, faculty, students and visitors and promote a flexible, collaborative and inclusive work and living environment.
10. Foster positive relationships with internal and external stakeholders.
Required Qualifications:
Work Environment:
Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment. The incumbent will be required to operate a personal computer and associated equipment such as computer printers and other office equipment used in day-to-day operation. The incumbent will be required to travel and attend various College functions during and after normal business hours.
This position is 37.5 hours per week, 52 weeks per year.
Application Instructions:
Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or humanresources@ithaca.edu.
Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.
Visa sponsorship is not provided for this position.
Hiring Rate:
$58,500
We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including:
• Healthcare including vision and dental
• Generous Paid Time Off Policies
• 403B Retirement Savings Plan with Matching Employer Contribution
• EAP
• Flexible Work Plans
• Educational Benefits
• Career-Enhancing Trainings
• For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness
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EVENT MANAGER - OFFICE OF THE PRESIDENT
Ithaca College, Ithaca, NY
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