Office Manager

A Day in the Life...

• Working with People Operations to schedule and coordinate in-office visitor meetings, including but not limited to VIPs, interviews, and vendors, with protocols and procedures in mind.
• Monitoring office supplies, ordering new supplies and restocking supplies accordingly.
• Monitoring kitchen food, ordering weekly refresh and restocking orders accordingly.
• Collaborating with People Operations to design and develop office policies by establishing standards of procedures.
• Keep management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
• Sort and triage mail; maintain email and other address directories.
• Fostering a clean and organized working environment.
• Maintaining an office budget and submit expense reports.
• Preparing all-hands meeting agenda template and follow up with stakeholders on agenda topics.
• Coordinating Team lunches.
• Assisting with the operation of the People Operations Department
• Maintaining confidentiality of highly sensitive information
• General administrative tasks

What You Bring:

• 3 years of experience in administrative support functions
• Excellent organizational skills
• Ability to prioritize tasks in a fast-paced environment
• Adaptability
• High attention to detail
• Strong interpersonal skills and the ability to build relationships with key stakeholders
• Ability to be autonomous
• Excellent written and verbal communication
• Technically savvy
• In everything, represent the team with professionalism, kindness, and confidentiality.

What Makes You Stand Out:

• Bachelors degree in business or related field
• Experience working with Engineers
• Interest in a clean energy future and EV technology

Position Summary:

The Office Manager directly supports our team and works closely with People Operations Department by handling various organizational tasks to optimize office efficiency and support focus and productivity. This position acts as a liaison between staff and management. The Office Manager will also manages calendars, tracks correspondence, and elevates issues of urgency and importance with clear and concise communication and decisive judgment. The Office Manager represents the team by email and phone with internal and external stakeholders. This position is just right for an individual looking to have busy work and have meaningful interactions with colleagues and clients along with streamlining administrative functions and making an honest and collaborative footprint in our growing organization.

Battery Technology Solutions for a Clean Energy Future

Stafl Systems is dedicated to advancing all applications of lithium-ion battery technology to achieve a clean energy future. Since 2010, our company has partnered with industry leaders to push the boundaries of innovation in such fields as electric vehicles, aviation, and consumer products. Our team has the proven engineering expertise to offer technical consulting, in-house prototype fabrication, circuit board and battery pack manufacturing, full-stack product development, and fleet management tools to solve the most complex challenges facing today's clean tech industry.

By Engineers, For Engineers

Join us now as we experience exponential growth and contribute to a clean energy future. Imagine the possibilities of working on a diversity of projects that reflect your passion for innovation? Does a fast-growing, curiosity-driven, supportive environment seem like a place you would thrive? Does the ability to learn hands-on with talented colleagues excite you? The demand for Stafl Systems' integrated solutions has driven growth by over 200% in the last three years. We are looking for high-velocity team members who possess the grit to persevere through challenges and the optimism to innovate creative solutions.

Stafl Systems Does Sponsor Work Visas

Stafl Systems requires candidates to be authorized to work for any employer in the United States. While we are able to sponsor H1-B visas for candidates, the candidate will be solely responsible for all associated legal fees.

Stafl Systems Does Not Work with Outside Recruiters/Recruiting Agencies

Stafl Systems does not work with outside recruiters or recruiting agencies to fill positions. We encourage all qualified applicants to apply directly with Stafl Systems.

Non-Discrimination

Stafl Systems, LLC. is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.