Document Control Specialist

Document Control Specialist - ( 220000Z6 )

Description

At our core, we’re a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create. Join us as we assist mining companies in getting mined materials to communities around the globe.

We are a leader in underground hard rock mining engineering and related technology, serving the largest, deepest, and most technically challenging mines in the world. This is where great ideas and rewarding careers are built.

Your Opportunity

We are currently seeking a Document Controls Specialist to join our Mining team. This position requires a detail oriented individual and will perform most of their tasks at the Florence Copper Mine located in Florence, Arizona. Training, meetings, and group events may require the Document Control Specialist to work in the Chandler (Phoenix), Arizona office intermittently.

Your Key Responsibilities

• Interfaces between the on-site team and the Chandler office team.
• Ensures project deliverables conform to Stantec standards (i.e., revision process, formatting and styles, peer and client reviews, quality assurance checks, etc.).
• Completes routine follow up and data entry.
• Issues, receives, records, and files project-related communications and records, including incoming data from vendors.
• Attends internal and external meetings. Prepares and distributes meeting minutes.
• Follows Stantec electronic filing and naming structure process and procedures.
• Prepares deliverable packages for issuance to clients and potential clients.
• Interfaces with the Chandler, Arizona procurement team.
• Provides other clerical / technical support to staff as needed.
• Formats (using “styles” in Microsoft Word), tracks / controls, and files various document types. Imports tables, figures, drawings, and photos from other software into Microsoft Word.

Qualifications

Your Capabilities and Credentials

• Must have a strong command of the English language and excellent communication skills.
• Must be proficient in Microsoft Office with knowledge of a variety of other computer applications (e.g., Adobe Acrobat, ProjectWise, BIM 360).
• Must have the ability to quickly learn new software applications to improve speed and efficiency.
• Must demonstrate a high level of attention to detail in completion of tasks and cross referencing of information in several documents and logs.
• Must demonstrate the ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous projects simultaneously in a rapidly changing environment.
• Must grasp instructions and information rapidly and apply them with varying degrees of supervision.
• Must possess a high degree of confidentiality.
• Must be available to work overtime as necessary to meet project deadlines. May be requested to work weekends or come in early.
• Ability to perform in a dynamic and fast-paced environment.
• Ability to travel as required for project assignments.
• Valid driver’s license is required.

Education and Experience

• High school diploma or equivalent
• Minimum of two to three years of related experience, or an equivalent combination of education and related experience
• Advanced MS Office skills, proficient in Excel.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-Arizona-Chandler

Job : Document Control

Organization : BC-1829 Mining-US

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Mar 15, 2022, 8:51:38 AM

Req ID: 220000Z6

Vaccine Policy: Stantec requires some positions in North America to be fully vaccinated against COVID-19 subject to reasonable accommodation to the extent required by law because of a medical reason or a sincerely held religious belief.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans