Project Manager Assistant

Project Manager Assistant - ( 2400002L )

Description

Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with top environmental talents on work that’s critical to our clients and the communities we support.

Your Opportunity

Stantec is actively seeking eager, enthusiastic candidates for a full-time Project Manager Assistant to provide management support of various projects for federal, state and municipal government, transportation, energy, and non-profit/NGOs for recreation rehabilitation, ecosystem restoration and transportation clients. This is open in any of the following locations: Reno, NV., Zephyr Cove, NV., Sacramento, CA., and/or Bishop, CA. This position has the flexibility of working in a hybrid work environment with a mix of remote work and in-office work.

Your Key Responsibilities

Responsible for supporting Project Managers with the following:

Project Management Support

• Assist Project Manager with client project management and coordination
• Develop draft client monthly status reports
• Track project scope, schedule and budget and coordinate with Project Manager
• Assist Project Manager in project staffing and workload forecasting
• Assist Project Manager with tracking and coordinating deliverables
• Assist Project Manager with tracking and coordinating safety

Assist with Project Financial Management

• Use monthly budget updates generated by Project Controls Team to assist Project Manager with cash flow projections required to model rates and revenue requirements
• Prepare reports that outline the project’s financial position in the areas of revenue and costs
• Support Project Manager with QA/QC of monthly budget forecasts to prepare monthly Estimate to Complete updates
• Track project expenditures and monitor project cash flows
• Review monthly invoices
• Maintain documentation in project files

Assist with Subconsultant and Task Order Management

• Monitor and report on subconsultant expenditures
• Coordinate change orders with subconsultants
• Support preparation of level of effort cost estimates
• Support preparation of task order packages

Program Controls Support

• Support the maintenance of business processes, systems, and tools to enable project controls functions to be sustained over the life of projects
• Review subconsultant invoices, collaborate with Stantec Accountants, and compile invoices for review by Project Manager
• Follow up on requests for payment, and invoices using internal cost data and contact vendors when appropriate.
• Draft Stantec Estimates at Completion for review by Project Manager

Qualifications

Your Capabilities and Credentials

• Understanding of project control concepts (min. two years of experience) and ability to effectively communicate to others.
• Recognize when technical problems are developing and initiate appropriate corrective actions.
• Demonstrated experience in analyzing financial data, cost control analysis, budget development and reporting
• Experience with Cost Management services including cost control, planning, earned value analysis, forecasting, report production, cash flow maintenance and change management
• Ability to check own work for accuracy and completeness and manage time to meet project budget and schedule.
• Ability to participate and collaborate in project team setting and to engage in creative and critical thought.
• Expertise in using Microsoft Office suite of tools (Word, PowerPoint and Excel) and Adobe Acrobat, with an emphasis on advanced Excel experience, including pivot tables, formula creation and formula refining
• Experience working within virtual collaborative work environments
• Experience working with collaborative platforms such as SharePoint

Education and Experience

• Bachelor’s degree or equivalent in Finance, Business, Environmental Consulting, or related field
• Experience in financial analysis, budget management and/or project cost and schedule controls

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. Join our team!

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• $79,000 - $114,500 Min/Max Pay Range for postings located in CA

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Nevada-Reno

Other Locations : United States-Nevada-Zephyr Cove, United States-California-Sacramento, United States-California-Bishop

Work Locations :

Reno NV

Organization : BC-1857 EnvSvcs-US West N California

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Jan 10, 2024, 7:19:46 AM

Req ID: 2400002L

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

Salary : $74,900 - $94,900