Accounting Assistant II

Corporate Values:  Integrity, Respectful, Leadership, Sustainable

Position Summary: Performs clerical and administrative duties involving the exercise of independent judgment and action, as well as some non-technical bookkeeping tasks.

Reports to:  Accounts Payable Manager      

OVERVIEW

Plan and carry out assignments which require independent judgment to be applied within the rules, regulations and procedures of the Corporation and the Accounting Department.  Problems concerning important departures from standard practices and procedures must be referred to the supervisor for a final decision.  New assignments will usually consist of statements of desired objectives. 

SUPERVISION RECEIVED AND EXERCISED:  This is a non-exempt, non-supervisory position.

Examples of Duties

Perform master vendor file maintenance, including maintenance of all documentation for audit purposes, including W-9’s, vendor request forms, and other correspondence related to vendor additions and changes.

Compose letters as requested.  Proofread and send out correspondence as requested.

Open and stamp incoming departmental mail and correspondence.  Distribute to the appropriate staff for action.

Pick up checks received at Boniface office from Mailroom, and prepare daily bank deposits.

Responsible for archiving of Accounting Department records and maintain archive records.  Maintain Accounting department file room.  Assist staff with filing as needed.

Follow up on requests for information regarding old state-dated checks and 1099’s.

Assist in compiling information requested by auditors.

Maintain inventory of Accounting Department office supplies, and order supplies as needed.

Perform routine data processing as needed, including compiling and inputting data.  Gather source material for preparation of reports and other matters as requested.

Assist Accounting Department staff with large mailings, such as the 1099’s and Section 8 HAP checks.

Serve as primary contact for business machine training and repairs, i.e. copy machine, folder/inserter machine.

Perform other duties as assigned.

Knowledge, Skills and Abilities

Knowledge of:  Principles, practices and procedures of efficient office management, computers, and various business machines.  Knowledge of procurement practices and procedures is helpful.

Skills and Abilities

Skills: IBM PC or compatible and proficiency in software applications and spreadsheets (Microsoft Word and Microsoft Excel).

Abilities to: understand needs, priorities, policies and procedures; comprehend, compile and interpret information; function with a high degree of independence; establish and maintain cooperative relations with those contacted in the course of work.  Write clearly, prepare clear and comprehensive reports; keep complex records; comprehend written material and interpret and apply rules and instructions; and work well with the public.

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