Office Assistant 2 (PCN 064111)

 
What you will be doing: 
Embark on a rewarding administrative career with us at DFCS, a department committed to supporting vulnerable Alaskans. As you provide essential administrative support to the Assistant Commissioner's Office, you'll receive hands-on training and exposure to various tasks, including signature item management, financial activities, human resources, property management, basic procurement, travel arrangements, calendar scheduling, and office supply inventory.
 
Our organization, mission, and culture:
At DFCS, we're on a mission to provide support, safety, and personal well-being for vulnerable Alaskans. As a crucial member of our office, you'll contribute significantly to the success of our division and department by delivering exceptional service to our customers. Gain invaluable administrative skills and experience that will shape your career trajectory.
 
The benefits of joining our team:
We offer a positive and inclusive office culture with an emphasis on professional development. Work-life balance is a high priority and is supported through flexible work arrangements, approved paid time-off, and a supportive environment.

• Be a core member of our division's administrative support unit, acquiring skills that will be indispensable in any administrative career.
• Competitive health and retirement benefits.
• 11 paid holidays; personal leave accrual with a rate increase based on time served.
• Work closely with division leadership for an expansive overview of the department's five divisions and administrative functions.

 
The working environment you can expect:
Located in the Court Plaza Building on 240 Main Street in downtown Juneau, our office offers proximity to shops, restaurants, and the waterfront. If you're a highly motivated individual seeking a fast-paced environment and adaptability to change, join our dynamic team.
 
We are looking for someone who possesses:

• Working knowledge of MS Office applications (Word, Outlook, Excel)
• Excellent organizational skills for both electronic and paper formats
• Demonstrated communication skills, both written and verbal
• Attention to detail and accuracy.
• Ability to prioritize workload.

  
Special Note:

• A valid driver`s license is desired for this position.

High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
 
Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience). 
DOCUMENTS REQUIRED AT THE TIME OF THE INTERVIEW

• Submit your college transcripts with your application if you will be using education to meet the minimum qualifications and/or competencies desired for the position. (Unofficial is okay, please ensure that the institution/URL name is listed on the transcripts) Please provide them at the time of the interview if they are not included in your application. 
• Names and phone numbers of three (3) references, (1) one of which must be a past or current supervisor, if they are not included in your application.

COVER LETTER
A cover letter is not required for this position. Your complete application, including supplemental questions that will be used as a writing sample, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
 
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
 Please be sure to check our residency definition to determine if you qualify.
 
LEGAL EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
 
SUPPLEMENTAL QUESTIONS
 For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proofread your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process. 
 
EDUCATION
To verify education is being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application.  (Unofficial is okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview, or if not provided, transcripts will be required before appointment. 
 
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.  The omission of the required documentation listed will result in an incomplete application and you will not receive further consideration.
 
NOTE: The State of Alaska does not provide VISA Employer sponsorships. 
 
 WORK EXPERIENCE
 When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-time or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application.  If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
 
 If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level.  Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
  
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
  
 MULTIPLE VACANCIES
 This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
 
APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465-4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘govermentjobs.com’ domains, visit the Lost Password Help page located at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword 
 
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer. WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
 Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
   
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword 
 
For specific information about the position please contact the hiring manager:   
 
Ashleigh Rich
Email: ashleigh.rich@alaska.gov
Phone: (907) 465-3082

Salary : $20