Office Assistant 3 (PCN 061050)

This position provides administrative support for the Medicaid Program Integrity section within the Office of the Commissioner. Duties include processing incoming and outgoing mail, preparing audit letters and other correspondence, logging information in our tracking spreadsheets and data bases, electronic filing and other duties as assigned. This position also provides back up support to the Administrative Assistant in the Commissioner's Office.

Our organization, mission, and culture:
Medicaid Program Integrity is a small team located in the Department of Health Office of the Commissioner.  Our mission is to preserve and protect the integrity of the Medicaid Program by proactively developing strategies to identify, deter, and prevent fraud, waste and abuse. The incumbents' duties will support our team and will directly contribute to our success.

The benefits of joining our team:
The successful candidate works with a team of professionals dedicated to safeguarding the integrity of the Medicaid program by proactively developing strategies to prevent fraud, waste and abuse.  This position   will have the opportunity to work with and learn about all Medicaid divisions (Health Care Services, Behavioral Health, Senior and Disabilities Services) and their programs.

The working environment you can expect:
This position is conveniently located on the ninth floor of the Frontier building in mid-town Anchorage and has ample free covered parking.

Who we are looking for:
The Department of Health is looking for an individual who is a self-starter and works well individually and as a team member to join the Medicaid Program Integrity staff as an Office Assistant 3. The ideal candidate will demonstrate proficiency in the following areas of knowledge, skills, and abilities:

• Working Knowledge of computer-based workstations including the Microsoft Office suite of products including MS Word, Excel, and Outlook
• Possesses a positive attitude and has experience establishing productive working relationships with team members. 
• Strong verbal and written communication skills that clearly and concisely communicate the message to be conveyed to a broad spectrum of audiences.
• Ability to organize, set priorities, plan, and direct workflow and procedures for record-keeping, filing, and other clerical office systems; and 
• Experience comprehending and interpreting written material and applying rules and instructions.

At time of interview applicant is requested to submit: 

• Name and current daytime phone number of up to 3 professional/and /or personal references if not already provided.
• Copies of your two most recent employee performance evaluations, if available.

Please read the below information carefully. This applies to your application submission.

EDUCATION 
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application.  (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.  Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE
When using work experience not already documented in your application, please provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application.  If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.  A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level.  Ensure your time and any subsequent flex promotion(s) are documented as a separate position.  This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

The State of Alaska does not provide VISA Employer sponsorships.

RECRUITMENT SCOPE 
This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Name:  Douglas Jones - Audit and Review Analyst 4
Phone: (907) 269-0361
Fax: (907) 269-3460
Email:  douglas.jones@alaska.gov

Salary : $20