What are the responsibilities and job description for the CDA - Fleet Manager/Commissioner's Office Assistant position at State of Colorado?
Agriculture is a part of all our lives. When you eat, put on clothes, or care for an animal--your life is touched by agriculture. Colorado's food and agriculture industry generated $47 billion of economic activity in 2019 and supports nearly 5% of the state's workforce. CDA is proud to be a part of such an important industry.
Mission:
The CDA's mission is to strengthen and advance Colorado's agriculture; promote a safe and high-quality food supply; protect consumers; and foster responsible stewardship of the environment.
CDA Wildly Important Goals:
To accomplish our mission, CDA focuses on four “wildly important goals:”
Goal 1: Building Economic and Supply Chain Resilience
Goal 2: Advancing Voluntary Stewardship
Goal 3: Supporting the Next Generation in Agriculture
Goal 4: Promoting Animal Health and Welfare
We use these goals to focus and align the daily work of our staff in support of Colorado farmers and ranchers. Learn more about our Department and our wildly important goals in our performance plan on our website.
- Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401(k) and 457 plans (www.copera.org)
- Medical and dental health plans (https://stateofcoloradobenefits.com/)
- Employer supplemented Health Savings Account ($60 per month)
- Paid life insurance, plus additional optional life insurance options
- Paid Short Term Disability and optional Long Term Disability coverage
- 11 paid holidays per year plus generous vacation and sick leave accruals
- BenefitHub state employee discount program
- Employee Wellness program MotivateMe
- Excellent work-life programs, such as flexible schedules, remote work opportunities, free parking, professional development and more!
To learn about the total compensation package for State government employment visit: https://www.colorado.gov/dhr/totalcompensation
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Learn more about our commitment to equity, diversity and inclusion by visiting our EDI Homepage: https://dpa.colorado.gov/about-us/edi.
The Department of Agriculture is recruiting for high-level administrative support within the Commissioner’s Office. Position will provide services for the entire Department by backing up receptionist on phones and mail distribution, and conference/meeting resources. management. Position will provide support entering requisition documents, tracking and monitoring contracts, and managing cell phones for the Commissioner's Office. Position will assist with the department’s rule making process, project and initiative support, and event scheduling.
Duties:
Manage the Department’s fleet program including updating processes, policies, and procedures. Train with the Department of Personnel to ensure we are following state guidelines, rules, and regulations. Work with Division fleet coordinators to develop appropriate internal structure.
Process and reconcile purchase requisitions, receiving reports, vendor invoices and phone billings.
Monitor and track contracts and assists with assembling required documentation related to construction and facilities maintenance work.
Assist in the scheduling and supplies of all conference rooms and conference/meeting related resources at the 305 Interlocken campus using Google calendars. Position will understand the technology/audio visual systems in each conference room and assist in training other users or trouble shooting when needed.
Provide back-up coverage for department-wide reception duties: answer incoming calls to the Department and Commissioner’s Office, using printed resources, general department knowledge or the internet to provide information and/or direct callers to the appropriate office. Greet visitors to the Department.
Provide general office administrative support as requested. Make copies, scan and email documents, send faxes, compile packets of information, and mail materials as requested. Support new or special projects and initiatives. Make phone calls to designated lists of recipients to share or obtain specific information.
Provide support for events. This may include scheduling, set-up and clean-up, and staffing events.
Serve as Department liaison for externally led meetings at the request of Management and provide support for Commissioner’s Office scheduled meetings. Conference support includes assisting in all meeting logistics such as providing lists of external attendees to the security desk, escorting guests to meeting location, room arrangement, making coffee, ordering and delivering meals, and giving instruction and/or help attendees with the use of conference phone or audio visual resources, and other technical needs.
Serve as support for the Department representative for Greening Government by gathering and inputting data into appropriate monitoring systems, including oversight of electric vehicle charging stations. This may include attending and representing CDA at meetings.
$50,088.00 - $60,000.00 Annually
- Four (4) years of high-level administrative experience; or
- Appropriate education will substitute for the required experience on a year-for-year
basis. - Part-time experience will be prorated.
Preferred Qualifications:
- Knowledge and experience in agriculture.
- Colorado State service experience related to the duties of this position.
Automotive industry or fleet vehicle administrative experience.
- Must possess and maintain a valid Colorado Driver's License with the ability to independently travel.
- Proficient use of Microsoft Office products
- Ability to pay attention to detail
- Ability to create documents
- Time management
- Organizational skills
- Clear understanding and experience in administrative work.
- Excellent interpersonal, communication and public speaking skills.
- Project management skills: ability to multitask, problem-solve, prioritize, create systems and processes and collaborate with and engage others.
- Ability to work in a fast-paced environment and juggle multiple priorities, and able to react and adjust quickly to changing conditions.
- Detail oriented.
- Excellent communication skills; able to communicate effectively and articulately in writing and orally with diverse communities in all corners of the state.
- Strong relationship management skills.
- Excellent negotiation and consensus building skills.
- Proactive approaches to problem-solving and with strong decision-making abilities.
- Ability to be a highly resourceful team-player, with the ability to also be extremely effective independently.
- Online application (completed fully) describing how you meet the minimum qualifications
- OR If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application. Paper applications must be received (either by US mail or email to mary.hunt@state.co.us by the closing date and time of the application period listed on this announcement.
- DD214 (if applicable)
- Unofficial copy of transcripts (if applicable)
- Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
- Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement.
- Job Fit – Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred.
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
All applications that are received by the closing date of this announcement will be reviewed against the Minimum Qualifications in this announcement by a Human Resources Specialist. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt upload (attach) it.
Salary : $50,088 - $60,000
