Payroll Manager (Accountant IV) - Denver

 
About CDOT 
Do you want to make a difference in Coloradans’ lives?  Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you’ll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!
 
CDOT for All
CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service?

The eligible list created from this announcement may be used to fill one or more positions.
 
#LI-POSTAbout the Work Unit
CDOT’s Payroll Unit facilitates the accurate and timely payment and recording of salaries for employees, provides effective customer service, and ensures that payroll is recorded and paid in compliance with Federal and State Regulations as well as State Personnel Rules and State Fiscal Rules and in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and Financial Accounting Standards Board (FASB) standards along with CDOT policies and procedures.

About the Position
As the Payroll Manager, you will provide professional-level analysis and decision-making responsibility for payroll and timesheet functionality. You will oversee payroll and benefit allocation processing and posting to general ledger and ensure accurate and timely payment or deduction of unique pay items for employees such as LWOP, CoWins, commute, taxes, housing allowance rent deductions, etc. You will complete complex and unique payroll processes and reconciliations such as retroactive adjustments, unemployment, final timesheet reviews, revised timesheets, worksite reconciliation, workers comp, etc. You will ensure payroll general ledger reconciliations, reporting, and testing are done timely and accurately. You will also oversee the processing of system changes required to meet the ongoing changes in personnel rules, federal and state regulations, and other initiatives that impact payroll.  
 
Your duties and responsibilities will include, but are not limited to, the following:

• Supervise payroll unit employees. Develop the unit work plan and employee plans. Manage personnel performance issues. 
• Ensure accurate and timely processing and posting of the monthly, biweekly, and off-cycle payroll as well as accurate benefit processing and posting to the general ledger.
• Consult with state authoritative sources (DPA, OSC, OSA) to ensure CDOT is in compliance with state and federal mandates. Identify opportunities to enhance the payroll and timekeeping system to create greater efficiency and promote ongoing compliance.  
• Interpret communications of HR rules and determine implications to payroll and timesheet processing; document new internal processing requirements and communicate/train end users as needed.  
• Ensure that written policies and procedures are drafted for all payroll and timesheet processing tasks. 
• Provide leadership and oversight in the design and configuration of SAP system requirements, especially as related to SAP Payroll and Timesheet modules.  
• Oversee reconciliation of gross payroll between SAP and CPPS, Leave Without Pay (LWOP) processing, general ledger reconciliation, retroactive adjustment reconciliation, and quarterly unemployment payment.  
• Responsible for the resolution of issues related to time entry, time evaluation, absence quota management, payroll data entry, regular and off-cycle payroll processing.  
• Investigate, analyze, and research payroll processes and transactions in SAP and CPPS. 
• Recommend changes to CDOT policies and procedures based on the requirements of SAP.  Work with other SAP resources to arrive at solutions and designs that adhere to principles of integration, standardization, and simplification.
• Ensure the highest level of customer service is consistently performed among all unit employees. 
• Provide guidance and instruction on timesheet coding, payroll processes and deadlines. Explain how to use electronic systems to submit or retrieve payroll information and timesheets.  
• Provide oversight on the development of communications, processes, and procedures as well as any technical references that will be distributed for use.
• Other job duties as assigned.

Work Environment: 

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
• As CDOT transitions back to working in the office, you will likely work a hybrid schedule with a combination of in-office and remote work.

Minimum Qualifications
 

• A bachelor’s degree from an accredited college or university in accounting. 

 
AND  
 

• At least five years full-time professional accounting experience, which included at least two years of payroll accounting experience.

 
Substitutions: 

• Additional professional accounting experience that provided the same kind, amount and level of knowledge acquired in the required education, will substitute on a year-for-year basis for the required bachelor’s degree but not for the specific experience. 
• A bachelor’s degree from an accredited college or university which included 27 semester hours of accounting or auditing coursework will substitute for the bachelor’s degree in accounting.
• Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the bachelor’s degree in accounting and two years of the professional accounting experience. 
• A graduate degree in accounting will substitute for the required professional experience on a year-for-year basis.

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.
 
College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
• Effective September 20, 2021, employees will be required to attest to and verify whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination. Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment. (3/14/22)

 
Preferred Qualifications
The exceptional applicant will be an experienced payroll accountant and will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Experience in payroll accounting and ability to resolve complex payroll issues;
• Experience supervising professional accounting personnel;
• Experience reconciling accounting data between systems, such as between CPPS and SAP;
• Demonstrated knowledge and interpretation of general payroll practices and laws including benefits, garnishments, taxation, and reporting.
• Ability to evaluate and analyze impact of configuration and process changes across other HR and SAP modules.    
• Knowledge of and experience with State Fiscal Rules, GAAP, GASB, and FASB standards;
• Experience guiding and training others on accounting and payroll processes;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;
• Effective interpersonal and relationship-building skills;
• Strong time and project management skills, including prioritization and multi-tasking ability;
• Excellent reasoning, investigative, analytical, and problem-solving ability;
• Excellent facilitation, presentation, and communication skills, both written and oral;
• Strong attention to technical detail and accuracy;
• Ability to work effectively in both independent and team situations;
• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Applicant Checklist 
 
Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement. 
4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application. 
5. If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
6. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

 
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
 
Notifications:
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process: 

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.  
2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above.  Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list. 

1. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement 
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants.  If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.     
 
Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act.  These reports may be obtained at any time after receipt of the applicant's authorization.  As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well an explanation of the circumstances around any arrest or conviction.  In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic”.
 
Info Cubic, a consumer reporting agency, will obtain the report for CDOT.  Further information regarding Info Cubic, LLC, including its privacy policy, may be found online at www.InfoCubic.com.  Info Cubic is located at 116 Inverness Drive East, Suite 206, Englewood, CO 80112, and can be reached at 877.360.4636.
 
The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living.  The information that may be included in the report includes: social security number trace, criminal records check, public court records checks, educational records, and driving records checks.  CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying.  The information contained in the report will be obtained from private and/or public record sources.  The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
 
ADAAA Accommodations 
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Erin Hardin at Erin.Hardin@state.co.us or 303-757-9797.
 
Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

ERIN (SAP #500004131/PCR #46035)

Salary : $6,900 - $8,200