ASSISTANT EXECUTIVE DIRECTOR - 48000293

Requisition No: 829169 

Agency: Department of Education

Working Title: ASSISTANT EXECUTIVE DIRECTOR - 48000293

 Pay Plan: SES

Position Number: 48000293 

Salary:  $90,000 - $100,000 

Posting Closing Date: 05/24/2024 

Total Compensation Estimator Tool

Florida Department of Education

Division of Florida Colleges

Location: Tallahassee, Turlington Building

Assistant Executive Director – SES

Position Number: 48000293

Salary Range: $90,000.00 – $100,000.00

About the Division of Florida Colleges

The Division of Florida Colleges supports the Commissioner of Education and State Board of Education in implementing Florida Statutes and State Board of Education Rules with fidelity and in support of postsecondary student success. The Florida College System consists of the 28 public state and community colleges which provide access to high-quality, affordable academic and career educational programs that maximize student learning and success, develop a globally competitive workforce, and respond rapidly to state and community needs.

Job Description

The individual in this position serves as the Executive Director of the Florida College System Foundation, Inc. (FCSF). This employee exercises independent judgment for day-to-day operations of the FCSF. Oversees and is responsible for the operations of the FCSF, all special events related to the FCSF, and developing partnerships with public, private and philanthropic organizations; developing marketing and fundraising strategies; and developing and securing contracts, grants and other forms of supplemental funding to support programs and services for the Florida College System under the supervision of the Department of Education in accordance with s. 1004.71, Florida Statutes. Employee's time and effort is assigned to a dedicated function as is indicated on the monthly payroll.

Duties and Responsibilities
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Plans, coordinates, and manages meetings of the board of directors, finance and investment committee, and by laws committee of the FCSF.
• Keeps all official records of the FCSF whose assets are approximately $24,000,000.00.
• Prepares and manages FCSF budget, individual grants budgets, and endowed scholarships disbursements.
• Prepares all administrative and financial reporting for the FCSF, including Form 990 and audit requirements.
• Administers contracts with individuals and vendors entered into by the FCSF.
• Develops and maintains partnerships with public, private and philanthropic organizations.
• Develops and implements marketing and fundraising strategies with the FCSF Board of Directors and Chancellor of the Florida College System.
• Manages fiscal aspects of all special events sponsored or related to the FCSF and coordinates efforts with the Chancellor and applicable Division of Florida Colleges program staff.
• Manages fiscal aspects of Chancellor’s Leadership Seminar.
• Manages all FCSF scholarship and grant programs, including all budgeting, record keeping, and reporting.
• Serves as liaison to the Florida Council for Resource Development (FCRD) and to Florida College System institution foundation/DSO directors.
• Assists program staff in development of and secures contracts, grants, and other forms of supplemental funding to support programs and services for the Florida College System.
• As a member of the Chancellor’s leadership team, fully participates in a broad range of policy development on issues which increase access and completion for Florida's residents and college system students.
• Assists with special recognition activities and convenings for the Division of Florida Colleges and the Commissioner of Education in conjunction with Division and Department staff, including the Florida Education Foundation

Knowledge, Skills, and Abilities

• Must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.
• Performs time-sensitive and complex tasks within a dynamic team environment, with a sense of urgency to meet deadlines and achieve goals.
• Maintains long-term strategic focus while engaged in day-to-day tasks; frame issues and formulate plans.
• Manages projects in accordance with defined plans.
• Sets a tone of cooperation, efficiency, and commitment within all areas of responsibility.
• Plans, prioritizes, coordinates, and schedules multiple concurrent activities within areas of responsibility.
• Works independently or with others in a collaborative environment, as team leader or participant.
• Displays excellent verbal and written communication skills.
• Establishes and maintains effective working relationships with others.
• Is proficient in Microsoft Office.
• Interacts courteously with others.
• Demonstrates through performance and behavior consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

Minimum Qualifications

• Three years of related professional experience, including fund raising, board relations, and working with financial reports, budgeting and record keeping.
• Experience with event coordination or marketing.
• Ability to interpret legislation as it relates to the Florida College System Foundation.

Preferred Qualifications

Preferences will be given to applicants who have excellent project management skills, and a background in working with a foundation or a non-profit board.

Educational Substitutions

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

• A bachelor’s degree from an accredited college or university in a related field.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first:
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: SMS/SES

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

SPECIAL REQUIREMENTS 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.