OPS Grants Specialist V - 31902110

Requisition No: 829394 

Agency: Division of Emergency Management

Working Title: OPS Grants Specialist V - 31902110

 Pay Plan: Temp

Position Number: 31902110 

Salary:  $33.00 hourly 

Posting Closing Date: 05/30/2024 

Total Compensation Estimator Tool

Grants Specialist V - OPS

Bureau of Preparedness

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This is a professional position within the Bureau of Preparedness, this position is responsible for planning, organizing, and managing grants to state nonprofits as appropriated by the Legislature of the State of Florida; drafting award notifications, conducting onboarding with grantee, draft, and tracking execution of grant agreements. Responsible for enforcing performance of the agreement terms and conditions and maintaining all financial information certifying that procurement and reimbursement requirements are met and compliant under program guidelines. Duties may also include, but are not limited to: 

• Ensure compliance under the funding program to include examining final submission packets; implement and record grant tracking and reporting according to policies.
• Monitor recipient progression and submission of timely reporting; responsible for maintaining all grant information including award notifications, grant agreements, modifications, budget revisions, waivers, and processing of reimbursements.
• Process closing of grant activities, validation, and filing of grant documents.
• Assist in the development and implementation of grant management processes, including budget, expenditure, reporting, and correspondence requirements of the grant program.
• Participate in grant monitoring activities to include desk review, technical assistance, and occasional travel for onsite visits as required.
• Complete special assignments and perform other related duties as assigned. 

Knowledge, Skills, and Abilities:

• Ability to monitor grantee compliance through review, analysis, and processing of financial and program deliverables or milestones including expenditure, budgeting, staffing and progress reports, audits, and requests for payment.
• Ability to understand and apply applicable Rules, Regulations, Policies, and Procedures.
• Ability to communicate effectively, both verbally and in writing.
• Must be highly organized and detail oriented.
• Ability to work independently organizing, planning, and prioritizing work to meet deadlines without sacrificing accuracy or quality customer service.

Minimum Qualifications:

• Must be a Florida Certified Contract Manager (FCCM) or have the ability and willingness to obtain certification within the first 12 months of employment. 
• Experience in Microsoft Office Suite programs (Word, Excel, Outlook, and PowerPoint).

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.