RECORDS TECHNICIAN - 48000543

Requisition No: 842109 

Agency: Department of Education

Working Title: RECORDS TECHNICIAN - 48000543

 Pay Plan: Career Service

Position Number: 48000543 

Salary:  Salary Range: $33,760.00 - $53,760.00 

Posting Closing Date: 12/09/2024 

Total Compensation Estimator Tool

Florida Department of Education
Bureau of Educator Certification
Location: Tallahassee Turlington Building
ANTICIPATED VACANCY
Records Technician – CS
Position Number 48000543 and 48001956
Salary Range: $33,760.00 - $53,760.00
CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY
 

The purpose of Florida educator certification is to support the academic achievement of students by assuring that educators are professionally qualified for highly effective instruction. Florida educators must be certified to teach in our public schools and in many of our private schools. Educators include classroom teachers, school administrators, and other support professionals, such as guidance counselors and media specialists. The Bureau of Educator Certification (BEC) is committed to providing timely, accurate, and efficient services to all constituents. For more information, please visit the Bureau of Educator Certification webpage.
 
Description:
The Records Technician is responsible for high-volume data entry in the Bureau of Educator Certification’s management system (Versa). This position requires the timely and accurate review of certification applicant credentials, transcripts, and other submitted materials. This is a team-oriented position in which the employee must engage with other bureau staff. The selected individual will be primarily responsible for performing support tasks that include updating file records, data entry, and implementing appropriate system updates for certification application processing.
•    The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.
•    The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the team.
•    The employee must interact courteously with others.

General Responsibilities:
•    This position is responsible for maintaining an organized workspace.
•    This position must work independently in a fast-paced team environment.
•    Attendance is an essential function of this position.

Specific Responsibilities:
•    Assist with daily mail sorting and processing.
•    Support the daily intake of applicant correspondence and applications to ensure documents are accurately entered into Versa.
•    Prepare documents in accordance with Bureau policies and procedures.
•    Maintain accurate documentation in an excel spreadsheet.

Minimum Qualifications:
•    High school diploma or equivalent.
•    Technology and computer experience.
 
Preferred Qualifications:
•    Microsoft Office experience.
•    Previous experience working in an office setting.
•    Experience with Versa software.
 
APPLICATION INFORMATION & REQUIREMENTS
Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:
•    Work History (entered with the most recent/current listed first:
•    Any and all State of Florida jobs
•    Any and all Florida University jobs
•    All periods of employment
•    Periods of unemployment
•    Gaps 3 months or more*
•    Education
•    Volunteer Experience
•    Include supervisor names and phone numbers including current place of employment.
•    *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
•    Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
•    It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.
•    If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
•    If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
•    All documentation is due by the close of the vacancy announcement.
 
If you experience problems applying online, please call the People First Service Center at (877) 562-7287
 
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
*State Group Insurance coverage options
(health, life, dental, vision, and other supplemental option)
*Retirement plan options, including employer contributions (www.myfrs.com)
* Nine paid holidays and a Personal Holiday each year
* Annual and Sick Leave Benefits
* Student Loan Forgiveness Program (Eligibility required)
* Flexible Spending Accounts
* Tuition Fee Waivers (Accepted by major Florida colleges/universities)
* Ongoing comprehensive training provided
* Career Growth      
* Highly skilled, professional environment
 
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
*We care about the success of our employees.
*We care about the success of our clients.
*We are always improving our technology, our tools, our customer’s experiences and ourselves.
*A rewarding experience for reliable, compassionate and professional employees.
 
LEAVE INFORMATION: (CS)

•    Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
•    Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month
 
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.
 
SPECIAL REQUIREMENTS: 
You will be required to provide your Social Security Number to conduct required verifications.
Selective Services System (SSS)
Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Social Security website.
 
 
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are availble by clicking here.  All documentation is due by the close of the vacancy announcement. 

If selected for an interview, will you be available to complete a writing sample related to the position immediately following the interview?

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Salary : $33,760 - $53,760