What are the responsibilities and job description for the SENIOR CLERK - 55006996 position at State of Florida?
Requisition No: 823862
Agency: Department of Transportation
Working Title: SENIOR CLERK - 55006996
Pay Plan: Career Service
Position Number: 55006996
Salary: $33,715.63 - $43,631.99
Posting Closing Date: 03/01/2024
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
606 / DISTRICT CONSTRUCTION
PENDING CLASSIFICATION UPDATE / OPEN COMPETITIVE
CAREER SERVICE
CONTACT PERSON: Maria Rodriguez
CONTACT PHONE NUMBER: (305) 640-7442
CONTACT EMAIL ADDRESS: Maria.Rodriguez@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $ 1,296.75 - $ 1,678.15
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
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Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Procures commodities and services in accordance with all applicable rules and guidelines. Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions in the MyFloridaMarketPlace system (MFMP) for Purchase Orders and Purchasing Card charges in Florida Accounting Information Resources subsystem (FLAIR) according to current directives and procedures. Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S. Maintain the supply room and assure commonly used office supplies are readily available. Coordinates needed repairs for District Construction and residency offices. Organize, track and maintain the purchasing files and other files in accordance with all applicable rules and guidelines. Perform special assignments, research and report preparation.
Prepares personnel actions including, but not limited to, recruitment, selection and classification packages. Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements. Keeps up-to-date on the latest Human Resources procedures and policies. Disseminates information via various methods i.e., e-mail, flyers, posters, one-on-one briefs or in group settings. Coordinates with the District Human Resource (HR) office to assist employees with general human resource issues, Family Medical Leave Act, Worker's Compensation, People First System and job opportunities.
Acts as Unit Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff. Provides assistance with the Learning Curve system. Assists Leadership with the construction engineering training program by registering, scheduling and monitoring the required courses and the development of staff annual training plan. Follows established rules, procedures and/or guidelines. Performs additional related functions, as needed.
Prepares travel documents and travel reimbursements. Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/ switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks, as assigned. Creates memorandums, letters, spreadsheets, reports, presentations and schedules consistent with approved formats as needed by staff.
Type correspondence, organize and research filing systems. Handles the unit’s Public Records request. Provides assistance to the Plans Review Engineer using the departments databases and provides support, as assigned.
Serves as the Timekeeper for cost centers 606, 613 and 636. Operates a variety of standard office equipment including, but not limited to, fax, copiers, scanners, and computers. Organizes and distribute materials including supplies and other office equipment. Provide support in the annual inventory process by locating and scanning assigned property and equipment.
KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE OF OFFICE PROCEDURES AND PRACTICES; KNOWLEDGE OF PROCUREMENT OF GOODS AND SERVICES; KNOWLEDGE OF RECORDS AND FILES MANAGEMENT; KNOWLEDGE OF MICROSOFT WORD AND EXCEL, AT AN INTERMEDIATE LEVEL; SKILL IN READING, UNDERSTANDING AND APPLYING APPLICABLE RULES, REGULATIONS, POLICIES AND PROCEDURES; SKILL IN USING CORRECT SPELLING, GRAMMAR AND PUNCTUATION; SKILL IN PLANNING, ORGANIZING AND COORDINATING WORK ASSIGNMENTS; SKILL IN LISTENING TO AND UNDERSTANDING THE NEEDS OF BOTH INTERNAL AND EXTERNAL CUSTOMERS; SKILL IN INDEPENDENT PLANNING, COORDINATING, COMPLETING AND TRACKING THE STATUS OF ASSIGNMENTS; SKILL IN FOLLOWING ORAL AND WRITTEN INSTRUCTIONS; SKILL IN COLLECTING INFORMATION/DATA AND REVIEWING FOR ACCURACY AND COMPLETENESS; ABILITY TO COMMUNICATE EFFECTIVELY ORALLY AND IN WRITING; ABILITY TO ESTABLISH AND MAINTAIN EFFECTIVE WORKING RELATIONSHIPS WITH OTHERS; ABILITY TO USE OFFICE EQUIPMENT AND DATABASES
OTHER JOB RELATED REQUIREMENTS: DURING A DECLARED EMERGENCY EVENT, THE INCUMBENT WILL BE REQUIRED TO ASSIST THE DISTRICT AS NEEDED. RESPONSIBLE FOR ADHERING TO THE PROVISIONS AND REQUIREMENTS OF SECTION 215.422, FLORIDA STATUTES (F.S.); RELATED STATE COMPTROLLER'S RULES AND DEPARTMENT OF TRANSPORTATION'S INVOICE PROCESSING AND WARRANT DISTRIBUTION PROCEDURES
MINIMUM QUALIFICATIONS: A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or equivalency.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
A Competitive Area Differential (CAD) additive in the amount of $ 1,268.80 will be added to the annual salary.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
