Senior clerk

Requisition No : 829151

Agency : Department of Corrections

Working Title : FDC-SENIOR CLERK (CLASSIFICATION) -70022255 -WALTON CORRECTIONAL INSTITUTION

Pay Plan : Career Service

Salary : 32,760.00 Annually

Posting Closing Date : 05 / 24 / 2024

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OPEN COMPETITIVE ADVERTISEMENT

Senior Clerk (Classification) 70022255

This advertisement is for a Career Service position located at Walton Correctional Institution in the Classification Department.

Salary : $32,760.00 annually

SALARY WILL BE APPLIED IN ACCORDANCE WITH PAY POLICY. THE SELECTED CANDIDATE WILL BE APPOINTED AT THE ABOVE LISTED APPOINTMENT RATE.

SPECIFIC DUTIES & RESPONSIBILITIES :

• Prepares correspondence, memorandums, and assists / performs clerical duties for the Classification Department.
• Completes clerical duties within the Inmate Records area as assigned by the Correctional Sentence Specialist. This may include completing Support Staff audits on newly received inmates, maintenance, and accountability of inmate files, and preparing forms and documents for the Inmate Records area.
• Inputs data into the CDC data base system and retrieves and prints requested information.
• Receives, date stamps and sorts of mail for the Classification Department. Ensures all mail is promptly distributed to the appropriate staff.
• Copies, scans, and faxes documents using the appropriate equipment.
• Provides clerical assistance and support with Special Projects assigned to the Classification Department.
• Answers telephone calls professionally and provides customer service to include assisting inmate families. Promptly forwards or takes information for telephone inquiries to be completed by other Classification Staff.
• Provides any requested clerical duties as assigned by the Immediate Supervisor.
• Support file audits on newly arriving inmates.
• Sorting filing materials and placing documents into the inmate file.
• Typing forms and obtaining and preparing inmate files for transfer.
• Typing correspondence, letters, memorandums, and forms for the Classification Staff.
• Preparing information for posting to the Inmate Population.
• Organizing and maintaining files on Classification documentation.
• Entering data into the CDC data base and obtaining printouts.
• Answering phones and aiding callers.
• Assisting and preparing clerical documents for Special Projects.
• Sorts and stamps daily Classification mail.

KNOWLEDGE, SKILLS & ABILITIES :

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including applications.
• Skill in typing.
• Ability to operate general office equipment.
• Ability to communicate effectively.
• Knowledge of correct spelling, punctuation, and grammar usage.
• Ability to alphabetize and file.
• Ability to establish and maintain effective working relationships with others.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to type letters, memoranda, and other standard business forms in correct format.

REQUIRED QUALIFICATIONS :

Must possess a High school Diploma

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and / or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application, and resume through the People First system.

If you experience problems applying online, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11 : 59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735).

Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.

0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Last updated : 2024-05-12