Job Posting for DOC Menard CC Office Associate Secretary at State of Illinois

Position Title: Office Associate opt. 2 (Typing)

Agency : Department of Corrections
Closing Date/Time: 11:59 pm, 05/28/2024
Salary: Anticipated Starting Salary (Effective 7/1/24) $4,003 a month; Full Range $4,003 - $5,357 a month
Job Type: Salaried
County: Randolph
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Posting Identification Number 37746

Position Overview

IDOC is looking to hire an Office Associate that will serve as a secretary in one of our facilities providing assistance to the Shift Supervisor and office support. The ideal candidate should have previous secretarial experience in a fast-paced, confidential office. If you are detail oriented and have the ability to multi-task in stressful situations, this position is for you. We strongly encourage all qualified individuals to apply.

Job Responsibilities

1. Serves as secretary to the Shift Supervisor.

2. Keyboards complex charts, documents, forms, memoranda, and letters.

3. Organizes and maintains complex filing systems for correspondence and security personnel.

4. Serves as clerical support to the Administrative Major / Unit Manager.

5. Serves as a receptionist, answers the phone.

6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.

2. Requires ability to keyboard accurately at 45 words per minute.

Preferred Qualifications

1. Prefers at least three (3) years of experience working as a secretary providing office support and assistance in a fast-paced private or public organization.

2. Prefers at least three (3) years of experience composing complex and confidential correspondences and/or documents.

3. Prefers at least three (3) years of experience organizing and maintaining a complex filing system.

4. Prefers at least three (3) years of experience utilizing Microsoft Office, Word, Excel, and Outlook, or similar software.

5. Prefers at least one (1) year of working experience in a correctional setting.

6. Prefers at least one (1) year of experience serving as a receptionist in an office setting that includes answering telephones and routing calls to appropriate entities, opening, sorting, and distributing mail, responding to inquiries in person and/or electronically, and ordering office supplies.

7. Prefers the ability to multi-task.

8. Prefers the ability to independently prioritize assignments.

Conditions of Employment

Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Work Hours: See Below:

8:00 am - 4:00 pm, Monday through Friday
Work Location: Menard Correctional Center, 711 East Kaskaskia St, Menard, Illinois, 62259
Agency Contact:

Shauna Smith

Email: Shauna.Smith@illinois.gov

Posting Group: Office & Administrative Support; Public Safety

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com

Apply for this job

Receive alerts for other DOC Menard CC Office Associate Secretary job openings

Salary.com Estimation for DOC Menard CC Office Associate Secretary in Menard, IL

$103,485 - $169,564

For Employer

Looking to price a job for your company?

Price This Job

DOC Menard CC Office Associate Secretary

Job Posting for DOC Menard CC Office Associate Secretary at State of Illinois

Position Overview

Job Responsibilities

Minimum Qualifications

Preferred Qualifications

Conditions of Employment

Sign up to receive alerts about other jobs that are on the DOC Menard CC Office Associate Secretary career path.

Sign up to receive alerts about other jobs with skills like those required for the DOC Menard CC Office Associate Secretary.

Job openings at State of Illinois

Not the job you're looking for? Here are some other DOC Menard CC Office Associate Secretary jobs in the Menard, IL area that may be a better fit.

We don't have any other DOC Menard CC Office Associate Secretary jobs in the Menard, IL area right now.