What are the responsibilities and job description for the Administrative Program Manager 2 / Regional Administrative Manager (RAM) position at State of Louisiana?
This position is located within the Louisiana Department of Health /Office of Public Health / Region 2-BRCO / East Baton Rouge Parish
Announcement Number: OPH/EL/180453
Cost Center: 3262108002
Position Number(s): 50563058
This vacancy is being announced as a Classified position and will be filled as a Probationary appointment.
No Civil Service test score is required in order to be considered for this vacancy.
Job Description:
This position provides administrative support formatters impacting the programs and operations of LOH/Office of Public Health in Region 2 and assists the Public Health Regional Medical Director/Administrator (unclassified Physician IV) and the Assistant Regional Administrator (Program Mgr. 1B -LDH) with fiscal operations, personnel management and physical plant maintenance of
Regional Office, and Health Unit Offices in Region 2 (5 sites). This position will also provide direct supervision of Administrative Coordinator 4 positions in Region 2. This position is responsible for administrative fictions including purchasing, telecommunications, inventory property control, contracts and grants, safety/risk management and audits. Routinely assists in planning, development and implementation of regional policy and procedure for delivery of OPH services. Serves as liaisonbetweenRegion2 and program administrators in OPH Central Office to verify compliance with procedures, eliminate duplication and maximize efficiency.
Responds to inquiries from elected officials, city, parish, state and federal agencies, and the public concerning Agency and program functions. Represent the Regional Medical Director/Administrator and OPH at various meetings.
90% Review the budget requests and calculate costs of requests. Review requests for positions, equipment, supplies and other expenditures submitted by staff members. Obtain additional information from staff or other sources (descriptions, costs, justifications, etc.) in order to present recommendation to Public Health Regional Medical Director/Administrator.
Prepare all budget forms, complete with justifications, and submit annual OPH Budget Office, following approval by Public Health Regional Medical Director/Administrator.
Monitor budget status throughout the year, reviewing current and projected expenditures and information, advising Public Health Regional Medical Director/Administrator of problems areas, Review and approve/deny requisitions for supplies and equipment in Region 2 facilities after determining justification for expenditure and availability of funds. Approve Petty Cash expenditures of all Region 2 offices. Serves as back up approver for purchases and expenditures for both the Regional Office and the health units within the region. Serves liaison for the region with the State Purchasing Office/Director.
Negotiate contacts on behalf of Public Health Regional Medical Director/Administrator. Prepare documents (contract forms, amendments, budgets and reports) to all professional services contracts according to DOA, I„DH, and OPH policy and procedure. Obtain required signatures. Approve payments made to contractors. Routinely monitor contracts to assure availability of funding and provision of services.
Direct supervision of (6) Administrative Coordinator 4 in the parish health units. Functional supervision of 16 clerical support staff region-wide. Determine staffing priorities and coordinate work assignments throughout the region to provide optimal service delivery to multiple programs. Evaluate job performance, recommend disciplinary action, prepare and monitor supervisory plans, approve and monitor leave.
Identify staff development needs, arrange appropriate training, Provide on-going training to administrative and support staff for new programs, revisions in procedures, operations, reporting requirements, etc. Serves as are source to all administrative support staff and other staff when needed, relative to program guidelines, policies and procedures LaGov purchasing, LEERS, SAP payroll, Operation and Support Property Management, WIC, Reproductive Health, Immunization, Electronic Health Records and Vital Records to ensure coordination of complex administrative duties and clerical support of service delivery in the region.
Interview applicants and make recommendations on hiring of clerical staff to Regional Medical Director/Administrator.
Assist Regional Medical Director/Administrator and Assistant Regional Administrator in management of assigned positions and determine appropriate method for filling vacancies.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
A resume upload will NOT populate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit
For further information about this vacancy contact:
Ella Lewis
Ella.Lewis2@la.gov
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821
225 342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
MINIMUM QUALIFICATIONS:
A baccalaureate degree plus two years of professional level experience in administrative services.
SUBSTITUTIONS:
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
NOTE:
Examples of professional administrative service fields include: Accounting, Financial Auditing, Budget work, Contract/Grants work, Human Resources/Personnel, Information technology, Insurance, Purchasing/Procurement, Quality assurance, Records management, Risk management, and Safety. In the area of wholesale/retail sales, we will also accept store managers, business managers, regional sales managers, or district sales managers as experience in administrative services.
NOTE: Any college hours or degree must be from an accredited college or university.
FUNCTION OF WORK:
To manage administrative program areas and support functions for an organizational institution, office, or department.
LEVEL OF WORK:
Manager.
SUPERVISION RECEIVED:
Broad from an agency administrator or manager of a higher-level.
SUPERVISION EXERCISED:
Direct over 2 or more lower-level positions.
LOCATION OF WORK:
May be used by all agencies.
JOB DISTINCTIONS:
Administrative Program Manager jobs within this job series differ by a combination of independence, organizational control, complexity, and scope.
Administrative Program Manager 2 positions differ from those allocated to the job of Administrative Program Director 2 by the absence of directing administrative programs and support functions and by the supervision exercised.
Any level of this series may involve two-to-twenty administrative functions, such as; human resources, purchasing, information technology, inventory, property control, accounting, safety, risk management, records management, security, inventory, mail operations, contracts/grants, insurance, and budget.
Salary : $3,410 - $6,689
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