ADMINISTRATIVE PROGRAM SPECIALIST B

Position: Administrative Program Specialist B

Agency: Coastal Protection and Restoration Authority (CPRA)

Division: Operations/Lafayette Regional Office 

Office Location: 635 Cajundome Blvd #B106, Lafayette, LA 70506

 

Responsibilities: 

• Serves as the first point of contact for the Lafayette Regional Office (LRO)
  1. Corresponds with stakeholders via phone, email and in-person visitors
  2. Maintains meeting room calendars
  3. Reports network or computer access related issues.
  4. Coordinates with building administrator relative to maintenance issues to resolve problems and restore services.
• Drafts and prepares letters, memos, and travel requests
  1. Obtains all necessary signatures for approval
  2. Makes hotel, vehicle and airline reservations when necessary for travel   
• Serves as the LRO’s point of contact with the agency’s Human Resources (HR) section for all routine personnel matters
  1. Serves as the timekeeper by reviewing and ensuring accuracy of payroll entries for all employees in the LRO
  2. Coordinates with HR and the appropriate manager/supervisor to prepare and ensure all HR paperwork is accurate
  3. Provides all new hires with HR paperwork and ensures paperwork is delivered securely and timely to the Baton Rouge office
  4. Assists with the required quarterly safety meetings
• Responsible for fulfilling all purchasing needs on behalf of the LRO
  1. Prepares, maintains and submits all necessary paperwork for purchasing
  2. Coordinates with the agency’s Support Services section to determine and order special equipment needs (boats, boat trailers, motors, airboats, etc.)
  3. Maintains all equipment maintenance agreements for computer needs, telecommunications, rentals and inventory
  4. Maintains petty cash and prepares office supply requests.
• Hire, train, and supervise student employees  
• Maintains electronic files for reference
• Provides backup support to other Regional offices as necessary

Selected Core Competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Selected Preferred Competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

 

The maximum salary for the Administrative Program Specialist B is $75,026 annually.

 

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

 

Official transcripts will be required upon hire.

Louisiana is a State as Model Employer for individuals with disabilities.

If you have any questions, you may contact:
 Rachel Dunbar, Human Resources Specialist 

P.O. Box 44027

Baton Rouge, LA 70804

CPRA.HumanResources@la.gov

Function of Work:
To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

Level of Work:
Experienced.

Supervision Received:
General from higher-level supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Program Specialist--A by the presence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Differs from Administrative Specialist--C by the absence of a higher degree of complexity, impact, or independence in assigned duties and program areas.ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Telecommunications, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program's standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program's mission.

Salary : $75,026