Secretary Legal

WORKERS’ COMPENSATION BOARD 

Secretary Legal – Lewiston Advocate Office 

(Anticipated Vacancy)

JOB CLASS CODE: 6556 PAY GRADE: 13 – $15.85 – $21.93 per hour 

OPEN FOR RECRUITMENT: August 2, 2022

CLOSES: August 16, 2022

Are you looking to be a part of a team that makes a difference in the lives of hard-working men and women who have been injured at work?  The Advocate Division of the Workers’ Compensation Board is seeking a Legal Secretary to join our Lewiston Office team.  The Advocate Division represents injured Maine workers throughout the entire litigation process of denied workers’ compensation claims.   

• Create and use varied correspondence formats and compose standard business correspondence.
• Proofread and/or edit letters, memos, reports, and/or documents.
• Establish computerized and/or manual filing systems.
• Manage schedules for four Worker Advocates.
• Receive and greet visitors and determine customer needs.
• Correspond with the public to receive/supply information and/or guidance on their claims.
• Monitor, purchase, and maintain inventory/supplies.
• Maintain accurate client files both electronic and physical files.

Successful candidates must be able to: 

• operate modern standard office equipment.
• create spreadsheets and perform data management.
• use computerized and/or manual filing systems.
• create and use varied correspondence formats and compose standard business correspondence.
• proofread and/or edit documents.
• use alphabetical, numerical, chronological, and secondary filing systems.
• work with deadlines and schedules.
• determine and requisition inventory/supplies.
• determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
• communicate effectively in both written and oral form.

MINIMUM QUALIFICATIONS 

Training, education, or experience in office and administrative support work that demonstrates: 

• competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 
• the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

You must submit both a cover letter and résumé to be considered for an interview.     

BENEFITS:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,996.70-$12,937.34 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($379.60 annual value). 

• Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.