Legal Assistant, Criminal Appeals

JOB
Under general supervision, performs legal administrative duties for the assigned attorney or the section. Duties include preparing, processing, and maintaining legal documents, mail, and other records. Responsible for administrative detail normally handed by the attorney.Prepares routine correspondence and pleadings for the review and signature of attorneys. Creates and maintains standard form documents of legal correspondence and pleadings.Proofreads and processes attorney work product at the direction of assigned attorneys and section supervisor. This entails making physical and digital copies of prepared and signed documents and ensuring physical and/or electronic mail service is completed as directed.Processes and distributes incoming mail. Manually updates mail logs, calendars, case management, and document management systems. Physically delivers incoming mail to attorneys and delivers outgoing mail to appropriate pick-up points. Promptly advises victim’s advocate division of any development and/or status of assigned cases by promptly updating the case management system.Assists with telephone reception in the Section; screens and transfers calls appropriately. Manually prepares written messages and personally delivers them when appropriate or necessary.Maintains current knowledge and/or information regarding legal formats, points of contact, addresses, etc., to ensure efficient and proper handling of assigned work.Promptly files all documents in the appropriate case files, maintains case files in an orderly manner in the file room, and closes files promptly. This entails physically inserting and removing material in the files and taking closed files to the file coordinator. The ability to lift and shelve physical files with or without reasonable accommodation is required.Handling reasonable requests or tasks as required by the administrative coordinator or the section supervisor, including auditing physical and digital files upon request and maintaining spreadsheets in Microsoft Excel.Acts as a representative for the assigned attorneys in communications with public officials, including solicitors, judges, and court staff; private individuals, including attorneys and victims; and governmental agencies.This position also includes an excellent benefits package: Public Service Loan Forgiveness eligibility.Paid parental leave (effective October 1, 2022).Health, dental, vision, long-term disability, and life insurance for employees, spouses, and children.Fifteen days of annual (vacation) per year.Fifteen days of sick leave per year.Thirteen paid holidays.State Retirement Plan and Deferred Compensation Programs.

EXAMPLE OF DUTIES
A bachelor’s degree and exposure to legal or administrative work, or a high school diploma and four years of legal or administrative experience.Additional Requirements: Position may require frequent stooping and/or bending.Position requires frequent lifting: 25lbs

SUPPLEMENTAL INFORMATION
DRUG SCREENING, CREDIT CHECK, DELINQUENT TAX CHECK, SLED BACKGROUND CHECK, AND GRIEVANCE CHECK ARE REQUIRED. THIS OFFICE IS AN EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYER. EEOP Utilization Report available upon request.