Archivist II

Principle Duties
As the Archivist II for the Administrative Services Division, you will:

• provide records management services to State agencies including identification, description, appraisal, scheduling and classification of records series and agency records management systems in accordance with State Archives policies
• appraise and evaluate records for administrative, fiscal, legal, historical and research values.
• process permanent archival records for research use
• research and respond to GRAMA requests of records

The Ideal Candidate
The ideal candidate will possess:

• experience with maintaining confidential information
• experience with GRAMA rules and laws
• records management skills
• work experience producing correspondence and ideas clearly, and concisely, in writing
• customer service skills, both in person and over the phone
• data entry skills and work related experience

Preferences

• Preference may be given to those with experience in GRAMA 

Why You Should Join Our Team
Besides working with a dedicated team of professionals who are dedicated to ensuring the public's safety, you will receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide a generous paid time off so you can spend more time with your family and have a positive work-life balance.  

The Agency
The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment.

Click here for additional information about the Utah Department of Corrections

• Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.
• Performs descriptive and subject cataloging; creates original cataloging systems; consults with public and school libraries and state agencies on problems in cataloging and collection management; performs general consulting with public libraries.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Provides technical assistance on agency issues, services, program(s), and/or computer hardware and software, etc.

(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

• laws governing access to public and private records (Government Records Access and Management Act)
• principles, theories, and practices of records management
• develop and/or implement new policies/procedures/standards and/or rules/regulations
• principles, theories, and practices of archiving
• research methods, techniques, and/or sources of information
• speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
• communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• deal with people in a manner which shows sensitivity, tact, and professionalism
• principles theories and practices of micrographic technology

• ONLY QUALIFIED APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED.
• APPLICANTS MUST ANSWER ALL QUESTIONS, COMPLETE A RESUME, AND SUBMIT THE APPLICATION IN ORDER TO BE CONSIDERED FOR THE POSITION. FAILURE TO DO SO WILL DISQUALIFY YOU FOR THE POSITION.
• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• Members of minority population groups are encouraged to apply.

Salary : $19 - $31