LEGAL ASSISTANT 3

Description

Hybrid Position!

The Board of Industrial Insurance Appeals (BIIA) is offering a challenging and rewarding opportunity for the right individual to make a difference through serving the state of Washington. Our employees are our most valuable resource: diverse, energetic, innovative thinkers who care equally about producing quality work and serving the public. We are committed to preserving our culture of diversity and inclusion and to providing a work environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity.

The BIIA is a medium-sized state agency under the administration of three full-time Board Members. It is independent from the Department of Labor and Industries (L&I). The BIIA hears appeals from decisions made by L&I in several areas. The three principal types of appeals are:

• Industrial insurance (workers' compensation).
• Safety citations under the Washington Industrial Safety and Health Act (WISHA).
• Employer Premiums (Tax Assessment and Classification).

Duties

Reporting to a Legal Assistant 4, this position provides senior-level judicial assistance to a minimum of two hearings judges. The position provides legal support with respect to the conduct of judicial proceedings and the issuance of written orders and communications, as well as proposed decisions in appeals arising primarily under the Industrial Insurance Act, Crime Victim's Compensation Act and the Washington Industrial Safety and Health Act.

Duties include, but are not limited to:

• Typing and proofing legal orders, forms, and correspondence.
• Verifying proper citation of case law and statutes, reviewing quoted materials for accuracy, and providing substantive review of findings of fact and conclusions of law.
• Processing Orders.
• Maintaining electronic case files and databases.
• Serving as the Lakewood Office receptionist. Attendance at the Lakewood office is required when in-person proceedings are scheduled.

Qualifications

MINIMUM QUALIFICATIONS

Option 1: High school diploma or equivalent and four (4) years of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent.

Option 2: One year of experience as a Legal Assistant 2 (formerly Legal Secretary 1) in WA State Government.

Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies or related field and two (2) years of legal office experience.

• Ability to perform duties at a senior/specialist level.
• Strong verbal and written communication skills.
• Exceptional proofreading, editing and typing skills.
• Ability to perform legal research.
• Ability to properly cite case law, regulations and statutes.
• Ability to assist customers regarding inquiries, complaints or problems.
• Proficiency with Microsoft Word and Outlook.
• Ability to operate a multi-line telephone and general office equipment (i.e., computer, copy machine, etc.).
• Knowledge of workers' compensation.

• Accountability - Takes responsibility for own actions and can be relied upon to achieve excellent results with little oversight.
• Adaptability to Changing Needs/Flexibility - Embraces changing business needs and adapts approach, goals, and methods to achieve success.
• Customer Focus - Builds and maintains internal and external customer satisfaction with the services offered by the organization.
• Diversity and Inclusion - Recognizes the value of cultural, ethnic, gender and other individual differences. Understands differences in and responds appropriately to others.
• Effective Respectful Communications - In a respectful manner, conveys clear messages that are effective in communicating information and ideas with others.
• Ethics and Integrity - Earns trust, respect, and confidence of coworkers and customers through honesty, candor, and professionalism in all interactions.
• Relationship Building - Builds constructive working relationships characterized by a high level of teamwork, cooperation and mutual regard.
• Safety Focus - Adhere to all workplace safety laws, regulations, standards and practices.

Supplemental Information

Benefits

This position includes medical, dental, life insurance, long-term disability, retirement, deferred compensation, flexible spending account, dependent care assistance, paid time off (sick leave, vacation leave, personal holiday, personal leave day), 11 paid holidays, and an Employee Assistance Program. Tuition Reimbursement is available for eligible employees subject to guidelines and funding. You can find more information about benefits at Benefits - careers.wa.gov.

• HYBRID POSITION:
  • The official duty station is the Lakewood office however, remote work is an option. The successful candidate must reside in Washington state upon hire.
  • In-person work in the Lakewood office may be required approximately 2-10 times per month. The schedule for in-person work will vary and is dependent upon scheduled in-person proceedings. The office is accessible by motor vehicle or public transit.
• This position is included in the bargaining unit represented by the Washington Federation of State Employees.
• The selection process may include performance tests (i.e., typing, proofreading, etc.).
• This recruitment may be used to fill any additional vacancies that occur within 60 days of this position being filled.

• A cover letter addressing the qualifications for this position. (We will not accept a generic cover letter.)
• A current resume
• A list of at least three professional references

The Board of Industrial Insurance Appeals is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam-era veterans, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at 360-753-9639 or HROffice@biia.wa.gov.