What are the responsibilities and job description for the Payroll Benefits Specialist (FA3) DOH7850 position at State of Washington Dept. of Health?
Description
Make a difference.
The Payroll Benefits Specialist (FA3) aids DOH employees by executing professional benefits tasks in accordance with DOH, DRS, HCA, State HR/OFM, CBA, and Federal payroll and benefits policies and regulations. Responsibilities include analyzing, validating, and processing diverse employee benefits forms and actions, conducting thorough reviews of benefits transactions through HRMS and other applications, and delivering consultation, education and customer support to address benefits queries from DOH personnel across all levels.
The duty station for this full-time permanent, Fiscal Analyst 3 (FA3) classified position is in Tumwater, WA. A combination of telework and in-office work is currently expected. It is anticipated that the incumbent would be expected at their duty station for work activities 6-8 days monthly.
Work that matters
The Office of Financial Services provides leadership and support for agency priorities and programs through quality financial and operational management including budgeting, contracting, grant management, fiscal monitoring purchasing, and accounting services. The division ensures financial compliance with state and federal laws, regulations, and reporting requirements in addition to performing agency-wide financial activities. Financial Services’ commitment to customer service, innovation, accuracy, and quality in partnership with fellow DOH staff and external customers supports the Department of Health’s vision in becoming reality.
Public health promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.
About DOH
Join the Washington State Department of Health (DOH) and be part of a dynamic team dedicated to safeguarding public health. As a frontline defender of our communities, DOH collaborates with partners around the clock to impact the lives of every Washingtonian and visitor. We’re not just an organization; we’re a catalyst for change, guided by our core values of Equity, Innovation, and Engagement. Our Transformational Plan for the future of Washington’s health is in motion, and we invite you to make a meaningful impact on the well-being of the state by joining us in this exciting journey. Your work at DOH truly matters.
Why DOH
We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle. To learn more about “Why DOH”, visit Work@Health.
Our Ideal Candidate
Has a driving passion for the work, brings humility to their job and interactions, and understand how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative.
Required Qualifications
Experience defined below may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.
Option 1: One (1) year as a Fiscal Analyst 2 in payroll or employee benefits.
Option 2: Three (3) years of experience processing payroll and/or employee benefits that include all the following:
- Resolving and responding to payroll customer inquiries/issues
- Coordination of resolutions with other fiscal processes and systems.
AND
- Microsoft Excel – the ability to develop and manipulate complex spreadsheets with multiple math functions, advanced filters, and links to external sources of information. Create custom toolbars and chart types, pivot tables, import data from other sources, filter lists, and use data analysis tools.
- Microsoft Word – the ability to create, format, and edit tables, charts and graphs; insert and format sections, create headers and footers, and work with pictures and draw objects.
Desired Qualifications
- Use of state or government payroll systems such as Human Resource Management System (HRMS), PAY1, and Agency Financial Reporting System (AFRS) to manage data.
- Explaining technical information regarding payroll and employee benefits rules, rights, regulations, policies, procedures, programs, and services.
- Using and working with Health Care Authority (HCA), Department of Retirement Systems (DRS), and Office of Financial Management (OFM) etc.
- Experience in the application of Generally Accepted Accounting Principles (GAAP) Administrative policies and procedures as they relate to employee benefits and payroll.
- Twelve (12) or more semester hours, or eighteen (18) or more quarter hours of college-level accounting or auditing coursework.
- Three (3) or more years of customer service or technical service
Application Process
Intrigued? Click "Apply" to submit your detailed application profile along with the following:
- A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.
- A current resume (without personal pictures).
- Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.
Attachments: Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).
Veterans: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equity, Diversity, and Inclusion
We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.
If you have questions, need alternative formats, or other assistance please contact Andrea Thieme at andrea.thieme@doh.wa.gov or (360) 918-6601. or TDD Relay at 1-800-833-6384 or 7-1-1. Technical support is provided by NEOGOV, 855-524-5627 (can’t log in, password or email issues, error messages).
Conditions of Employment/Working Conditions
With or without accommodation, I am willing and able to:
- Work a full-time 40-hour work week and occasionally adjust work-schedule to meet business needs, which may include evenings and weekends. A flexible work schedule will be considered upon request and supervisor approval.
- Occasionally travel alone or with another person throughout the region/state/nation, which may include overnight.
- Legally operate a state- or privately-owned vehicle or provide alternative transportation while on state business.
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Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency.
Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable on the submitted applicant profile or attachments.
Salary : $4,282 - $5,756
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