Fiscal Technician 2

Description

About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity
WSDOT is currently seeking a Fiscal Technician 2 to support the agency’s mission and the Olympic Region (OR) Highway Maintenance Program by ensuring accuracy and transparency in fiscal activities and providing general office support. Working under general supervision of the Fiscal Specialist Supervisor, this position provides fiscal activity support by applying principles of established procedures in recording, summarizing, and reporting fiscal activities in a variety of work areas, such as recordkeeping, auditing, analysis, budgeting, payroll, travel, purchasing, and other types of fiscal operations. The Fiscal Technician 2 also prepares and maintains fiscal records while compiling and ensuring the accuracy of reports. They also assist assigned organizational units with general office and administrative duties.

This position supports the agency’s strategic plan and goal areas of 1) Workforce Development, by influencing a workplace that supports and promotes training and development for professional growth and upward mobility; 2) Diversity, Equity, and Inclusion, by creating, influencing, and fostering a physically and psychologically safe workplace where all employees feel that they belong; and 3) Resilience, by ensuring, through adherence to WSDOT policies, that work functions performed are administered to the expected quality, safety, and stewardship standards to support Washington’s long-term resilience.

What to Expect
Among the varied range of responsibilities held within this role, the Fiscal Technician 2 will:

• Act as point of contact for employees, external customers, and payroll staff for fiscal related questions.
• Maintain and modify fiscal record keeping systems, databases, and spreadsheets; maintain accounts and records; authorize and enter fiscal transactions; and compile and prepare periodic fiscal statements and reports.
• Prepare, audit, verify and process fiscal documents, such as vouchers, purchase requests, invoices, receipts, etc.
• Audit and review WSDOT’s timekeeping system (DOTTime) and other payroll documents; track payroll time reporting.
• Monitor accrual and usage of sick and annual leave, compensatory time, personal holiday, personal leave day, miscellaneous leave, and leave without pay.
• Serve as primary contact and receptionist for assigned organizational units.
• Assist in recruitment activities for assigned organizational units; assist onboarding personnel and internal movements.

• Two (2) years of general clerical or fiscal experience; education can substitute year for year for experience.
• Experience with office equipment, including computer software, printer, copier, scanner, fax, calculator, and multi-line telephone.
• Proficient in operating Windows based computers and software, such as MS Office Suite; virtual meeting software, such as MS Teams; and Cloud computing.
• Skills to effectively communicate information to a diverse audience, both virtually and in-person, using a variety of electronic media, including, but not limited to telephones, email, text, video conferencing, and computer conferencing.

• Two (2) years of experience performing standard accounting and payroll applications.

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options.
• In addition to the salary range listed, a general wage increase of 3% will be applied for all state employees on July 1, 2024.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications, and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.