Contracting and Procurement Manager (Contracts Specialist 3)

About the Position:
Under the direction of the Director of Administration, this position serves as the Agency’s Assistant Contracts Administrator and has agency-wide responsibility for contracting and procurement. This position independently negotiates and prepares complex contracts. This position also makes independent decisions in carrying out activities related to the procurement of goods and services for the Agency.
 
Some of What You Will Do:

• Develop and implement Agency contracting processes and resources. Make policy and procedural recommendations to ensure Agency contracting complies with applicable requirements. Ensure staff involved have proper delegated authority and have completed required training.
• On behalf of the Agency: negotiate, draft, prepare, administer, and amend contracts for goods or services. 
• Coordinate with the Agency’s Contracts Administrator and the Attorney General's Office in contract development. Ensure Agency contracts are compliant with applicable agency policy, rules, and regulations and fully documented.
• Facilitate Agency contract review and approval processes. 
• Work closely with Agency Contract Managers to ensure goods and services are delivered and in accordance with contract terms. Support Contract Manager in correcting any instances of non-compliance.
• Assure compliance with the terms of contracts and resolves problems concerning the contract; and settles contractor claims.
• Create and maintain thorough Agency contract files which adequately document all required elements.
• Track Agency contract inventory and spending, including subcontractor reporting. Maintains Agency contract records as required for annual external reporting and filing.
• Develop and implements Agency competitive procurement processes. Make policy and procedural recommendations to ensure Agency procurement complies with applicable requirements. 
• Consult with business owners when the need for goods or services is identified. Assess potential enterprise needs, gather requirements, and determine appropriate course of action/procurement methodology.
• Initiate competitive bid projects and develop specifications and terms. Provides direction to interested vendors. Directs the selection of interested and qualified vendors for bid distribution. Prepares and publishes competitive solicitations documents to the appropriate locations.
• Research mandatory use statewide contracts.
• Conduct required unbundling analyses, hold pre-bid conferences, and perform other required tasks in support of DFI’s supplier diversity objectives.
• Perform any required market analysis and unbundling analysis, as well as other required procurement steps. 
• Provide for receipt of bids or proposals. Analyze returned bids or proposals to determine compliance with technical specifications, contract requirements, and compliance with applicable policies. Reject bids that do not meet bid requirements.

Desired Qualifications:

A Bachelor's degree involving major study in business administration, public administration, business law, commerce, mathematics, statistics, economics, or closely allied field 
  
Three (3) years of experience in drafting, negotiating, or administering government contracts, or contract compliance administration.
  
Three (3) years of experience in governmental competitive procurement.
 
A Master's degree in one of the above academic disciplines may be substituted for one (l) year of experience.
 
A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for two (2) years of experience and the education.
 
Additional qualifying experience may be substituted, year for year, for the education.

The best qualified candidates will possess:

Knowledge of State procurement statutes and administrative codes; regulations, policies, and requirements of government contracting and procurement; procurement, research and market analysis techniques; effective methods of oral and written communications; technical writing skills; and contract development and administration.

Ability to establish and maintain effective working relationships with vendors, business representatives, and fellow employees; negotiate contract terms and conditions, and assess compliance with those contract terms and conditions; adapt rapidly to changing market conditions, compliance requirements, and/or customer needs; develop and lead user committees that aid in development of contract specifications or contract dispute resolution; prepare and interpret complex specifications and award criteria; analyze bids or proposals submitted by suppliers and determine award; and prepare, maintain and interpret procurement and contract statistics and management reports.
Official Work Station:
The Division of Administration currently employs a hybrid work schedule (two to three days in office, remaining days telework).  Your official work station will be defined as the Tumwater Headquarters Office.  
 Applications for this recruitment will be accepted electronically. Submitting your application materials electronically will act as confirmation that the information submitted is complete and accurate to the best of your knowledge. Failure to provide all required application materials may result in disqualification.

Interested applicants should select the "Apply" button and attach the following materials to their application:

• Cover Letter
• Resume
• Three professional references* (provide contact name, phone number, email address, company name, and job title)

*A professional reference is someone who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have sufficient professional references, please include non-professional references, such as educators or other professional associates.

Note: Application review may begin immediately. DFI reserves the right and may exercise the option to close this recruitment and make a hiring decision at any time. It may be to the applicants advantage to submit application materials as soon as possible.

Background Investigation:
Prior to a new hire, a background check including credit history and criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Contact Information:
Tom Grant
360-725-7817
Recruiting@dfi.wa.gov
 

Salary : $5,341 - $7,184