What are the responsibilities and job description for the Administrative and Accounting Assistant position at Sterling Technology?
Administrative and Accounting assistant provides administrative assistance to managers and other office staff, and serves as the first point of contact for providing excellent customer service and maintaining a constant flow of communication between the office and other individuals or departments within the organization including the plant, the warehouse, sales, and route drivers. The incumbent relays incoming calls to appropriate parties, takes messages when necessary and maintains a pleasant demeanor at all times.
Essential Functions
1. Provides administrative assistance to Vice President of Sales, organizational and communication skills are high priority. Confidentiality is a another very important skill set.
2. Answers phones, transfers calls, and takes/relays messages as necessary
3. Distributes incoming documents to various departments, scans and files for office as requested
4. Assists Controller in producing a variety of payments/checks and entering invoices in software
5. Schedules trucks for outbound and some inbound shipments, calls in or schedules online pick-ups, creates bills of lading, maintains monthly tracking schedule calendar.
6. Provides back up for other office employees when they are gone; taking orders, invoicing, and customer service
7. Responsible for the creation and maintenance of Accounts Payable files
8. Other tasks will be assigned as comfort level grows with understanding of the company.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Associate (Preferred)
Work Location: In person
Salary : $18 - $20