What are the responsibilities and job description for the Office Manager position at Strategic Promotions Inc.?
Office Manager/Bookkeeper
About us
Strategic Promotions Inc. is a small business in Hartwell, GA. We are professional, fast-paced, fun and our goal is to Help our clients promote their brand..
Our work environment includes:
- Relaxed atmosphere
- Casual work attire
- Company perks
We are one of the fastest growing distributors in the fun and fast paced promotional products industry. We are seeking an experienced Office Manager/Bookkeeper who is a detail oriented and motivated individual who can be an integral part of our growing company. The Office Manager/Bookkeeper will be responsible for working directly with the President and sales team to research, source and order custom promotional products and decorated apparel items to help our clients promote their brand. Your would also create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office Manager/Bookkeeper duties and responsibilities include order processing, invoicing, accounts payable, receivable, making office supplies arrangements, greeting visitors and providing general administrative support to our team. Previous experience as a Front Office Manager or Bookkeeper would be an advantage. A successful Office Manager/Bookkeeper should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative and bookkeeping duties. Ultimately, the Office Manager/Bookkeeper should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities
- Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
- Order processing, invoicing, accounts payable, account receivable including: entering and verifying bills, invoices and purchase orders.
- Organize the office layout and order stationery and equipment
- Process payment, deposits and post into the QB online.
- Organize office operations and procedures
- Ensure that all items are invoiced and paid on time
- Provide general support to visitors
- Process payroll/time sheets and make sure all staff are current
- Maintain confidentiality regarding the organization, personnel information, customers and vendors.
- Assist and support the sales force as needed on a daily basis.
- Establish and maintain effective and accurate filing system(both digital and physical)
- Establish and maintain inventory of all office supplies, and a regular method of ordering, distributing and paying for supplies.
- Other duties include checking on purchase orders, inventory, ship dates and acquiring shipping quotes.
Skills
- Proven experience as an Office Manager/Bookkeeper (min 2 years)
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Proficiency in Quick Books Online (min. 2 years experience)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Consistently maintain a professional demeanor, appearance and work environment.
- A High School degree; additional qualification with Quick Books online or as a Bookkeeper will be a plus
Job Type: Full-time
Pay: $40,000.00 - $47,000.00 per year
Schedule:
- Monday to Friday
Experience:
- Office Managers: 2 years (Required)
- QuickBooks: 2 years (Required)
Work Location: One location