Benefits Analyst

Overview

This position would be a great fit for someone that is currently in a role that only handles Health & Welfare Benefits and would like to broaden their skill set to include Retirement Plans. Or for someone that currently only handles U.S. based benefits and would like to broaden their skill set to include the administration of Canadian benefits. Additionally, this position offers a significant opportunity to be deeply involved in leave of absence management.

The Benefits Analyst will be responsible for the day-to-day administration of all U.S. and Canadian benefit programs including but not limit to medical, dental, vision, disability, and retirement. Related duties include auditing and reconciling invoices and data files, managing leave administration, and supporting annual compliance and audit requirements. This role will require interacting with internal and external stakeholders across all levels of the organization including current and former employees, finance and accounting, human resource managers, and payroll.

To be successful, the Benefits Analyst will need to be an excellent problem solver, critical thinker, researcher, and possess excellent analytical and organizational skills. The ideal candidate will have a strong understanding of benefit plan design, experience with benefits administration systems, and strong written and verbal communication skills.

Responsibilities

• Manage the day-to-day administration of employee benefit programs, including health insurance, retirement plans, and leave programs.
• Coordinate with external benefit vendors, such as insurance carriers and retirement plan administrators, to ensure accurate and timely processing of benefits-related transactions.
• Conduct regular audits and reviews of benefit plans to ensure compliance with federal, state, and local regulations, including ERISA, ACA, HIPAA, FMLA and ADA.
• Assist our Benefits Administrators with benefit enrollments, changes, and inquiries to resolve benefit-related issues.
• Serve as the primary point of contact for our Leave Administrator (Unum) and our HR Team regarding leave of absences inquiries, providing guidance and support throughout the leave process.
• Analyze and evaluate existing benefit programs, as well as industry trends and benchmarks, to identify opportunities for improvement and optimization.
• Collaborate with cross-functional teams, including HR, Finance, and Legal, to implement changes to benefit programs and resolve complex issues.
• Audit and process payment of vendor invoices related to such things as medical claims, flexible spending accounts and disability coverages.
• Calculate & facilitate processing of weekly STD payments.
• Administer four 401(k) plans as well two Canadian retirement plans.
• Monitor and reconcile vendor error reports.
• Assist with planning and implementing the annual open enrollment process.
• Responsible for the documentation, tracking, and maintenance of administration procedures and processes.
• Process and fund 401(k) contributions.
• Respond to benefit inquiries from employees and HR Managers.
• Partner with team members to build and document workflows and procedures.
• Develop and maintain standard operating procedures and the associated process documentation.
• Serve as technical benefits expert on plan and program administration.
• Support all activities related to annual compliance requirements including but not limited to non-discrimination testing, Form 5500’s, and ACA reporting.
• Investigate operational and data issues and ensure prompt and accurate resolution.
• Analyze and improve existing administrative processes and procedures.
• Resolve escalated benefit issues by reviewing and interpreting related benefit plan documents.

Qualifications

• Bachelor’s degree in human resources, business, or a related field.
• 3 years of experience in benefits administration or a similar role, preferably in a corporate environment.
• Strong understanding of relevant laws and regulations related to compensation and benefits.
• Excellent analytical and problem-solving skills with a keen attention to detail.
• Effective communication and interpersonal skills to collaborate with diverse teams.
• Ability to adapt to a dynamic work environment and manage multiple priorities.
• Certified Employee Benefits Specialist (CEBS) or Certified Benefits Professional (CBP) designation preferred.
• Proficient in HRIS (ADP WFN preferred) and Microsoft Office Suite, but advanced in Excel.
• Ability to travel within North America and Canada up to 5% of the time.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

EEO Statement

Motrex is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

About Statement

Motrex (motrexllc.com) provides services to industrial manufacturing and recycling businesses. We specialize in Finance and Accounting, Purchasing, EHS Compliance, Quality and Human Resource Management, as well as Information Technology. Our multi-functional approach enables us to exploit synergy potential and thus improve the competitiveness of our clients’ businesses.