Accountant/Administrative Assistant

Accounting Job Duties

• Develop and maintain professional & courteous relationships with students, faculty, staff, and outside vendors.
• Educate and mentor students regarding the policies and procedures of SUNY, Student Senate, and CADI.
• Promote financial literacy amongst Student Senate club members.
• Assist and train Student Senate organizations in using BroncoCONNECT to provide timely and accurate purchase orders to CADI to satisfy programming costs.
• Follow-up with Student Senate organizations in a timely manner to collect supporting documents (receipts, packing slips, W-9, etc.).
• Maintain the BroncoCONNECT Finance Module to provide students, staff, and advisors with up to date account balances.
• Maintain sub-ledger for the Greek Council account, to manage individual Greek organization spending.
• Process purchase orders using the Student Activities credit cards, and reconcile monthly SS VISA statements to BroncoCONNECT and Great Plains.
• Share reporting responsibilities with CADI to provide accurate financial information to Student Senate clubs.
• Assist in disbursement of checks to campus advisors and on-campus performers.
• Accept deposits from students, and relay them to the CADI office or the desk attendant.
• Prepare the monthly reconciliation of CADI Student Activities General Ledger to BroncoCONNECT to ensure accurate reporting prior to generation of monthly financial statements.
• Reconcile accounts periodically with Student Senate treasurers to ensure accurate reporting of club funds.
• Assist clubs with the preparation of trip meal reimbursements.
• Attend Student Senate meetings and maintain an understanding of the institutional dynamics and current topics of discussion
• Prepare the monthly reconciliation of CADI Agency Accounts per the CADI General Ledger to BroncoCONNECT and posting activity to BroncoCONNECT such as deposits to accounts that originate in the office.
• Prepare Journal Entries to record Agency Account transfers and transactions related to club accounts.
• Complete the monthly CADI Contract Meal Plan Revenue spreadsheet.
• Perform monthly inventory price testing.
• Become fully trained in the Accounts Payable function for both CADI and Student Senate. This includes but is not limited to: setting up new vendors in the system, reviewing online statements, working with vendors to resolve billing issues, reviewing and processing supporting documentation for payment, printing checks, mailing checks and maintaining the payables vendor files.
• Back up Responsibilities & Other
• In the absence of other members of the accounting staff and admin staff, this position is responsible for preparing IDs, serving as backup for various tasks and keeping current on these processes. There are also various other general office duties that are performed such as filing, answering the phones, preparing GL entries, reconciliation of GL accounts.
• Cross train to become familiar with the meal plan and point of sale equipment/software, including maintaining the software, programming registers, maintaining card readers, cashier training, updating the data, and troubleshooting.

Administrative Job Duties

• Provide administrative support to the CADI managerial team including clerical, customer service, and data entry duties in our FMS systems.
• Review incoming correspondence, initiate appropriate replies, route matters requiring action by staff or other organizations.
• Review and create outgoing correspondence and forms.
• Edits correspondence for procedural and grammatical accuracy, conformance to general policy and factual correctness.
• Record and distribute meeting minutes.
• Handle meeting arrangements including scheduling, space availability, hospitality, audiovisual needs, collecting documents and agenda items, and communication with attendees.
• Assist with procuring supplies, including meeting with vendors and researching products and pricing.
• Perform data entry into spread sheets and databases for a variety of programs and services.
• Gather information from appropriate sources and generate standard reports.

The ideal candidate will have:

An earned Associate's Degree or higher in accounting, business, finance, or a related field and relevant experience. Familiarity with personal computers, and a strong knowledge of MS Office, with special emphasis on MS Excel. Familiarity with (or willingness to learn) Generally Accepted Accounting Practices.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Position Type/Expected Hours of Work:

Monday through Wednesday, 10 a.m. - 6 p.m., Thursday and Friday 8:30 a.m. - 4:30 p.m. On occasion, some later evening hours may be necessary. This schedule is subject to change.

Compensation

The position is full-time.

Compensation will be $17-$20/hr dependent on experience.