Executive Assistant, Office of Health and Hospital Affairs

About The State University of New York :

The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities. Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory. In total, SUNY serves about 1.4 million students amongst its entire portfolio of credit- and non-credit-bearing courses and programs, continuing education, and community outreach programs. SUNY oversees nearly a quarter of academic research in New York. Research expenditures system-wide are nearly $1.1 billion in fiscal year 2022, including significant contributions from students and faculty. There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum. To learn more about how SUNY creates opportunities, visit www.suny.edu.

Job Description:

The State University of New York System Administration, located in Albany, New York, is seeking an Executive Assistant to support the Office of Health and Hospital Affairs (OHHA). The Health and Hospital Affairs team works with campus and health sciences leaders to help establish, lead, and support the strategic direction and operations of SUNY's healthcare facilities including the academic health centers, hospitals, veterans home and college of optometry. We provide strategic oversight, guidance, and advocacy for the healthcare facilities, student mental health and wellness, healthcare workforce needs, public health readiness, and much more. The SUNY health and hospitals portfolio is complex, broad, and critically important to the health and wellbeing of New Yorkers.

The Executive Assistant supports OHHA's organizational success and achievement of our strategic mission. The Executive Assistant for OHHA will be responsible for supporting the Senior Vice Chancellor (SVC) and helping with organization of the team's work. This individual will report to the Senior Vice Chancellor and work closely with the Assistant Director of Health Policy & Research and other OHHA team members.

The Executive Assistant is an important member of the team whose responsibilities include:

• Actively managing the SVC calendar, setting up meetings, briefing on upcoming meetings, and collating relevant documents in advance.
• Organizing the SVC travel arrangements, completing reimbursement forms, and ensuring agency requirements are followed.
• Monitoring and approving SVC's direct reports' time records.
• Assisting with a project tracking system for the work of the team.
• Helping organize PowerPoint presentations and agendas as requested.
• Initiating requisitions in Interview Exchange as requested.
• Attending meetings when requested, taking notes, and helping with follow-up.
• Monthly monitoring and reporting of the office's budget expenditures.
• Ensuring accurate and timely scheduling of a variety of meetings including Task Forces, Workgroups, Advisory Committees, and other critical meetings.
• Working closely with the Chancellor's Executive Leadership Team (ELT) and their assistants to promote unity, clear communication, meeting details and support.
• Assisting with special projects as assigned.

Requirements:

• Minimum of an Associate's Degree
• 2 years of experience in a similar role
• Highly detail-oriented and discrete in all work-related matters
• Strong interpersonal, verbal, and written communication skills
• Proficient in Office 365, especially Word and Excel
• Excellent organizational skills, able to manage multiple priorities
• Exceptional drive to complete tasks in a timely fashion

Additional Information:

Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time.

Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $56,000-$67,000.

Applicants must be currently authorized to work in the United States on a full-time basis.

Application Instructions:

Interested candidates are invited to apply online. Please submit a cover letter, resume and three professional references when applying. The review of applications will begin immediately and continue until the position is filled.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

About The State University of New York :

The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities. Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory. In total, SUNY serves about 1.4 million students amongst its entire portfolio of credit- and non-credit-bearing courses and programs, continuing education, and community outreach programs. SUNY oversees nearly a quarter of academic research in New York. Research expenditures system-wide are nearly $1.1 billion in fiscal year 2022, including significant contributions from students and faculty. There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum. To learn more about how SUNY creates opportunities, visit www.suny.edu.

Job Description:

The State University of New York System Administration, located in Albany, New York, is seeking an Executive Assistant to support the Office of Health and Hospital Affairs (OHHA). The Health and Hospital Affairs team works with campus and health sciences leaders to help establish, lead, and support the strategic direction and operations of SUNY's healthcare facilities including the academic health centers, hospitals, veterans home and college of optometry. We provide strategic oversight, guidance, and advocacy for the healthcare facilities, student mental health and wellness, healthcare workforce needs, public health readiness, and much more. The SUNY health and hospitals portfolio is complex, broad, and critically important to the health and wellbeing of New Yorkers.

The Executive Assistant supports OHHA's organizational success and achievement of our strategic mission. The Executive Assistant for OHHA will be responsible for supporting the Senior Vice Chancellor (SVC) and helping with organization of the team's work. This individual will report to the Senior Vice Chancellor and work closely with the Assistant Director of Health Policy & Research and other OHHA team members.

The Executive Assistant is an important member of the team whose responsibilities include:

• Actively managing the SVC calendar, setting up meetings, briefing on upcoming meetings, and collating relevant documents in advance.
• Organizing the SVC travel arrangements, completing reimbursement forms, and ensuring agency requirements are followed.
• Monitoring and approving SVC's direct reports' time records.
• Assisting with a project tracking system for the work of the team.
• Helping organize PowerPoint presentations and agendas as requested.
• Initiating requisitions in Interview Exchange as requested.
• Attending meetings when requested, taking notes, and helping with follow-up.
• Monthly monitoring and reporting of the office's budget expenditures.
• Ensuring accurate and timely scheduling of a variety of meetings including Task Forces, Workgroups, Advisory Committees, and other critical meetings.
• Working closely with the Chancellor's Executive Leadership Team (ELT) and their assistants to promote unity, clear communication, meeting details and support.
• Assisting with special projects as assigned.

Requirements:

• Minimum of an Associate's Degree
• 2 years of experience in a similar role
• Highly detail-oriented and discrete in all work-related matters
• Strong interpersonal, verbal, and written communication skills
• Proficient in Office 365, especially Word and Excel
• Excellent organizational skills, able to manage multiple priorities
• Exceptional drive to complete tasks in a timely fashion

Additional Information:

Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time.

Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $56,000-$67,000.

Applicants must be currently authorized to work in the United States on a full-time basis.

Application Instructions:

Interested candidates are invited to apply online. Please submit a cover letter, resume and three professional references when applying. The review of applications will begin immediately and continue until the position is filled.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.