Personnel Program Specialist

Position: Personnel Program Specialist

Reports To: Site Lead / Program Manager

Department: AFNORTH WADS

FLSA Status: Exempt

Supervises: None

General Function

Provide personnel management and administrative support to the mission support staff.

Major Activities (Typical Duties/Responsibilities)

1. Maintain currency of changing personnel instructions through frequent communication with

higher headquarters, including state HQs, headquarters Air National Guard (HQANG), ACC,

AFNORTH and, Air Reserve Personnel Center (ARPC).

2. Responsible for the Unit Manpower Document (UMD). Maintain military unit manning

documents; coordinate all moves within the sector; accomplish AF Forms 2096 and SF 52

personnel actions for processing. Provide weekly updates on the document, identify changes,

errors (if any), and fix actions.

3. Manage and track gains and losses in the unit. Report personnel full-time strength and

accountability to higher headquarters and provide situation reports on unit personnel strength

and accountability to the Operations duty officer daily.

4. Maintain and analyze statistical data of unit personnel authorized versus assigned and trained

for status of reports and training (SORTs) reporting.

5. Manage, generate, and advertise job announcements when vacancies occur within the

organization. Collect applications; review for accuracy, provide guidance to selecting

officials, and process forms for newly selected individuals. Also assist in advertising ANG

positions outside the organization.

6. Process officer and enlisted promotion requests, provide guidance to supervisors, and maintain

liaison with local Force Support Flight. Prepare active-duty orders for drill status guardsman

personnel. Update duty status reporting as required.

7. Monitor Transaction Registers for accuracy within military personnel system (MILPDS).

8. Manage selective retention process. Ensure the members are briefed and counseled on the

state’s selective retention process and assist the chain of command with notifications to

members being retained/non-retained. Process retirement/separation requests.

9. Run monthly roll call in preparation of Unit Training Assembly (UTA), annotate personnel

accountability, perform monthly audit, certify, forward to Wing FM; update changes as

necessary. Process pay documents for unit personnel (AT/ST/UTA/RUTA/PT); make

corrections to roll call roster; provide general guidance/assistance to personnel regarding pay

issues. Process National Guard Bureau (NGB) Form 105s (RUTA Cards), AT, ST, and MPA

orders for pay and annotate UTA roster accordingly.

10. In and out-process unit personnel and augmentees. In-process personnel: provide checklist,

construct welcome packages as necessary for new members, obtain required forms (voluntary

consent, personal information, etc.), update personnel files, brief members on local policies

(pay, billeting, orders, and UTA policies), and make billeting arrangements for drill status

guardsmen DSG personnel coming in to perform duty. Out-process personnel: provide

checklist, obtain copy of orders, obtain forwarding address and phone, update files personnel

information files (PIFs), and update pay records.

11. Coordinate updates and corrections of Point Credit Account Reporting (PCARS) of Sector

personnel within the military personnel systems. Manage the career status bonus, special duty

assignment pay, and aviator continuation pay, and bonuses for full-time Guard members.

12. Coordinate all requests for demobilization and/or mobilization between member, state HHQ,

ANG, and MAJCOM. Track personnel pending active guard reserve (AGR) (full-time) tour

expiration, suspense pending renewals, process extension or termination paperwork as

required, and maintain AGR orders for all personnel.

13. Request and produce personnel management products and reports. Manage unit leave

program. Manage Sponsorship Program; request sponsor through chain of command, ensure

sponsor is trained, and welcome package and letter are sent to new member.

14. Provide customer service to members at all levels of command that need information and

assistance with programs provided by the commander’s support staff (general questions,

MilPDS requests, research AF instructions and policies, etc.).

15. Other duties as assigned.

Skills/Abilities

• Working knowledge of word processing programs, spreadsheet, and presentation software.

• 10 key calculator skills.

• Ability to manage multiple tasks, large volumes of work, and frequent interruptions.

• Ability to deal effectively with personnel at various levels of command, both orally and in

writing. Familiar with Information Assurance, Information Protection, Operations Security,

Physical Security, Force Protection, Intel Awareness, Human Relations and Records

Management Level I and II.

• Active Secret Security clearance required.

• Drug Screen and Background Check: Pass with the ability to maintain throughout

employment.

• Must meet COVID-19 vaccination requirements under EO14042

Minimum Experience & Education

• Minimum of 4 years related experience.

• Bachelor’s degree in Human Resources Management or related field preferred, or equivalent

experience desired.

• Experience in unique military personnel processes desired. MilPDS, vPC-GR, vMPF, PRDA,

AROWS, LeaveWeb, CMAS, AF Portal, and AF/ANG Community of Practice (CoPs).

• Experience maintaining manpower documents, personnel records, tour management, hiring

practices, and other personnel actions desired.

• Experience with administrative communications, correspondence, and general office

management.

Required Contacts

• SysCom staff, executives and management.

• Serves as liaison between department and other departments as well as with outside customers,

regulatory personnel, and organizations, etc.

Employee must be able to perform the essential functions of the job with or without a reasonable

accommodation at the time the position begins. This job description is not intended to be an

exhaustive list of all duties, responsibilities, or qualifications associated with the job.

We are an EEO Employer