Procurement Manager

Job Title:  Procurement Manager

POSITION SUMMARY      This position is responsible for directing the purchasing functions of within the Finance Department. Work is performed independently under the direction of the Finance Director.

MAJOR DUTIES AND RESPONSIBILITIES include the following:

• Researches, analyzes and develops bid specifications for purchasing supplies, equipment, materials and services; collects, reviews, and revises existing specifications, prepares solicitations for services and commodities in conjunction with requesting departments; and makes recommendations regarding product and/or  professional services selections

• Prepares and supervises the timely procurement of all goods, supplies and services needed, in accordance with all applicable federal, state and local laws, policies and procedures. 

• Compiles vendor and supplier lists for bid and proposal distribution; distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding purchasing policies and procedures, procurement laws, and other issues.
• Selects appropriate procurement methods, handles competitive solicitation process from inception to completion; prepares invitations to bid and request for proposals; obtains competitive quotes, bids and/or proposals from appropriate suppliers and vendors; analyzes and evaluates bids and proposals results; develop bid tabulations and evaluation committee cumulative score sheets, and makes award recommendations in accordance with the purchasing policy and procedures, local, state and federal procurement rules and regulations.
• Monitors recurring contracts for equipment, supplies and materials; process contract’s renewals and change orders; ensures specifications are up-to-date and prepares new solicitation for expiring annual contracts in collaboration with other departments.
• Develops contracts and agreements; ensures awarded vendor complies with contract’s terms and conditions, such as pricing, delivery schedule, warranty, packaging, etc.; reviews change orders, negotiations, disputes and discrepancy resolutions; and utilizes standard terms and conditions, terminology, documentation, and administrative purchase order procedures.

• Process and approve purchase orders and/or contract purchase agreements through procurement system; obtains and maintains insurance coverage for contracts; facilitates meetings with internal and external customers.

• Directs the sale and disposal of surplus property

• Develops and conducts internal and external procurement training

• Works closely with Finance Director in compilation of information for audited year-end reports and assists auditors at end of year

• Provides information to the independent auditors in the annual audit of financial transactions as instructed

• Provides assistance to department staff and departments in the preparation and presentation of the annual budget, financial audit reports, revenue administration and treasury management, implementation of auditor recommendations, and development of organization policies and procedures.

• Under the direction of the Finance Director assists in development and implementation of new procedures and features to enhance the workflow of the department

• Develops standard operating procedures to enhance the operation of the department; ensures employees comply with city policies and procedures

Other duties as assigned.

DESIRABLE QUALIFICATIONS

Education and Experience

• Bachelor’s degree in accounting, finance, business administration. Minimum of five (5) years of related professional experience, including three (3) of related supervisory experience.  Any combination of education, training, and experience that provides the required knowledge and skills is acceptable.

Certificates, Licenses and Registrations

Knowledge, Skills and Abilities

• Considerable knowledge of procedures and requirements for procurement in local     government
• Familiarity with relevant federal, state and local laws and city policies and procedures. 
• Proficiency in concepts of organizational management, operation of personal computer, both in general and specific to specialized software (i.e., spreadsheets, word processor, etc.), report preparation and mathematical calculations.
• Effective communication skills, both oral and written.
• Demonstrated ability to work independently

OTHER REQUIREMENTS

REQUIREMENTS INCLUDED IN THIS CLASS SPECIFICATION MAY BE SUBJECT TO MODIFICATION IN ORDER TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES WHO ARE OTHERWISE QUALIFIED TO PERFORM THE ESSENTIAL DUTIES OF THE JOB.

Talantage, LLC is committed to presenting candidates that contribute to an organizations culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our recruitment practices.  We are proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status.  Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.

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