MENTAL HEALTH CLERK - County Clerk

Summary

Essential Duties and Responsibilities

• Processes a variety of complex new and subsequent filings containing confidential mental health information. Responsible for ensuring that mental health cases are processed in a timely and accurate fashion and that all court policies and procedures are communicated in a thorough and accurate manner.
• Performs clerical and data entry work related to mental health cases. Sends correspondence to various departments such as the Criminal District Attorney's Office, MHMR, and the probate courts.
• Compiles information on court statistical data.
• Receives and processes payments for fees and fines, handles receipts for money, reconciles all monies received, and creates related financial reports.
• Calculates and processes exact fines and filing fee amounts.
• Provides assistance for incoming phone inquiries regarding mental health filings and delinquent accounts, directing callers to appropriate mental health offices.
• Prepares and coordinates proper service of writs of mental health commitments.
• Verifies and processes mental health and guardianship adjudications to be forwarded to the Department of Public Safety through the NICS website portal.
• Prepares legal notice of hearings to Criminal District Attorney's Office and county criminal courts.
• Converts all paperwork into an electronic image by scanning documents into case management system.
• Updates and cancels hearings in case management system.
• Monitors files for statutory compliance.
• Processes and enters all writ and protective custody returns.
• Processes incoming and outgoing mail.
• Processes and records attorney ad litem services.
• Performs all other related duties as assigned.

Minimum Requirements

NOTE: You must fill out the work history and education sections of application to show you have years of experience/education as required by hiring department or be disqualified.

• Associate's degree or equivalent.
• One (1) full-time year of general office experience.
• Must have knowledge of personal computers.
• Must have the ability to develop unique correspondence and documents and follow complex verbal and written instructions.
• Must have detailed knowledge of departmental procedures and exhibit good communication skills.
• Must have excellent organization and communication skills, both verbal and written.
• Must possess a professional demeanor.
• Must be familiar with the use of desktop computers and proficient in data entry, keyboarding, and navigating computer applications.
• Must be bondable.

Physical Demands and Work Environment & Other Requirements