Administrative Specialist I

Title: Administrative Specialist I
Company: Peoples Gas System
State and City: Florida - Tampa
Shift: 8 Hr. X 5 Days

WHO WE ARE

Founded in 1895, Peoples Gas is Florida's largest natural gas distribution utility, delivering safe, clean, affordable and reliable natural gas to serve nearly 470,000 homes and businesses across the state. Through investments in people, technology, infrastructure and environmentally focused innovations, we are committed to fueling Florida's clean energy future responsibly and sustainably.

Peoples Gas cultivates a diverse, inclusive, and respectful workplace that includes varied backgrounds, experiences and perspectives. The company supports the communities it serves through stewardship and economic development efforts. We are a subsidiary of Emera Inc., a geographically diverse energy and services company headquartered in Halifax, Nova Scotia, Canada.

WHY YOU'LL LIKE WORKING HERE

Peoples Gas offers a competitive salary, Pension Plan, 401k Savings Plan w/company match, Paid Time Off, Paid Holiday Time, Paid Parental Leave, Bonus Plan with individual multiplier, Tuition Assistance, Adoption Assistance, medical, prescription drug and dental coverage, Wellness Programs, Fitness Centers (at some locations), and an Employee Assistance Program

WHAT YOU'LL DO

Our Administrative Specialist, under active supervision, will provide administrative support and services for assigned operation (business unit). Performs general clerical duties, handling matters of a routine nature and processing routine items. Supports/Assists with the resolution of issues or may resolve problems of routine to low complexity. This position will work with our Distribution Design and Construction team for our Central Territorybased out of our Palm River Road location.

Day-to-Day Responsibilities:

• Communicate with internal and external customers: Receive and screen telephone calls and visitors. Take detailed messages and convey to appropriate personnel; Answer routine questions and furnish information when possible, referring other matters to appropriate staff members; Schedule appointments and meetings, make necessary arrangements;
• Data Entry: Use existing spreadsheets or database, gather/collect/compile/enter and exchange data; Research/track/proof data for accuracy; Create standard reports as needed and maintain schedules such as the On-Call Calendar and On-Call Intranet page; Assist in data collection and distribution of materials;
• Clerical Functions: Perform basic clerical functions related to the job such as typing, filing, and photocopying; processing incoming and outgoing mail; collating and assembling documents; monitoring, ordering and distributing office supplies; and maintaining Employee Information Boards;
• Perform additional duties and responsibilities and assist other personnel as needed:Handle minor requests and/or assignment that require some knowledge of department's policies and procedures.

What We're Looking For

Must Haves:

• High School Diploma or GED
• Minimum 1 year of diversified clerical office experience related to the duties and responsibilities of this position
• Must be able to express and exchange ideas verbally and in writing
• Must be able to perform basic math functions (add, subtract, multiply, divide)
• Knowledge of basic electronic mail functions (email), including ability to send, receive messages and attach documents
• Ability to operate a variety of basic office equipment
• Ability to use a computer to input data, access information and/or create materials and documents using various software applications including window applications
• Must have attention to detail and ensure that spelling, grammar, punctuation, and sentence structure to written materials are complete and error free
• Good interpersonal and communication skills
• Ability to remain professional at all times when dealing with internaland external customers
• Ability to work well with various levels within the organization

Nice-to-Haves:

• Minimum of 2 years of administrative experience in a utility environment
• Business Administration or Secretarial courses beyond high school
• Ability to manage and prioritize multiple assignments.
• Possess good organizational skills and be able to maintain effectiveness in a fast-paced environment

WORKING CONDITIONS

The administrative personnel will work primarily in an office environment; but may be required to work in a warehouse or outdoor setting.

PHYSICAL DEMANDS/REQUIREMENTS

• Must be able to independently operate a motor vehicle in a safe manner
• Must be able to independently enter/exit a motor vehicle as required
• Must be able to walk, stand or sit for extended periods of time
• Must be able to bend and/or stoop requiring full use of the lower extremities and back muscles
• Must be able to grasp/handle small hand tools and other objects by applying pressure with fingers and palms
• Must have vision correctable to 20/40
• Must be able to pull, push, lift and carry objects weighing up to 10 lbs
• Must not have an average hearing loss greater than 40 decibels in the better ear at frequencies of 500, 1000 and 2000 with or without a hearing aid
• Must be able to perform repetitive motions by extending arms and hands in any direction with substantial movement of wrists, hands and fingers
• Must be able to enter letters and numbers on a keyboard
• Must have the ability to judge distances and spatial relationships of objects
• Must be able to reach in any direction up to 4 feet
• Must be physically capable of indoor/outdoor

LEADERSHIP COMPETENCIES

• Builds Strong, Collaborative Relationships
• Cultivates Innovation and Embraces Change
• Drives Operational Excellence for Customers
• Takes Ownership & Acts with Integrity
• Thinks Strategically & Exercises Sound Judgment

The successful applicant will be required to take and pass a Baseline Medical Examination as part of the pre-employment screening once an offer has been accepted. A pre-employment drug screening, as well as a background check (including education, employment, criminal and motor vehicle) will also be conducted as part of the pre-employment screening.

STORM DUTY REQUIREMENTS....Please make sure to read below!!! Responding to stormswill beconsidered a condition of employment.

TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

TECO Energyis proud to be an Equal Opportunity Employer.

TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.

Pay Transparency Non-Discrimination Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

ADA policy

It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Application accommodations

Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.