Principal Duties and Responsibilities

Informal Settlement Conference Support

20% Case Management and Organization

• Analyze investigative material and manage and organize legal/administrative support for the Informal Show Compliance and Settlement Conference (ISC) and Cease & Desist (C&D) processes.
• Assists in organizing and prioritizing staff attorney caseloads; maintains tickler system to ensure all ISC and C&D deadlines are met; organize and maintain Litigation files electronically and in notebooks as necessary.

40% Preparing and Mailing of Packets and Attending Hearings

• Review and analyze investigative material; summarize issues; assists in coordinating, assembling, and preparing evidence, and documents (ISC and C&D packets) for use in informal Board proceedings; submit ISC packets to staff attorney and Litigation manager for approval; and make necessary revisions as requested by staff attorney and Litigation manager; responsible for mailing/providing packets timely to General Counsel, licensee, and licensee’s attorney; and prepares staff attorney for informal Board proceedings.
• Attend informal Board proceedings when a witness is scheduled to appear.

20% Processing of ISC Pre ISC Responses/Rebuttals

• Assists with preparation and mailing/providing of licensee’s rebuttal to ISC expert witnesses, General Counsel, and panel members. Assists with preparation and mailing/providing of expert rebuttal opinion to General Counsel, panel members, licensee, and licensee’s attorney.

15% Post ISC Correspondence and Preparing for Board

• Drafts, prepares, and mails Orders (including Remedial Plans) and other related ISC and C&D legal correspondence and documents. Proof orders, legal documents, and correspondence for accuracy.
• Prepares complainant dismissal letters for staff attorney review and Litigation Manager signature.
• Prepares and coordinates final determinations, including Orders/Remedial Plans and dismissal memos for presentation to the Board for review and approval.

Departmental Support

5% Other Legal Proceedings and Departmental Support

• Prepares evidence and agency administrative records for cases being appealed.
• Assists with the ISC and SOAH processes, as well as special projects related to cases and the department needs in general.
• Analyze legal sources such as statutes, administrative records, rules and regulations including Texas Administrative Code, Texas Occupations Code and Board Rules.
• Performs related ISC work as assigned.

Knowledge, Skills, and Abilities

• Knowledge of legal terminology, or research methods, and techniques and of administrative and court procedures

• Knowledge of office practices and procedures
• Skills in operation of word processing and other standard office equipment
• Skills in management of filing systems to assure accurate and rapid storage and retrieval of case documents
• Skill in establishing and maintaining cooperative working relationships
• Ability to plan work and meet deadlines
• Ability to prioritize work to effectively meet multiple project deadlines
• Ability to analyze documents
• Ability to prepare reports and documents
• Ability to establish goals and meet them
• Ability to organize and handle multiple tasks with flexibility
• Ability to communicate and interact effectively with members of the public and peers

Experience and Education

• Graduation from standard senior high school or equivalent is required
• Graduation from an accredited four-year college or university with major course work in law or a related field is preferred
• Experience in legal administrative assistant work preferred

Physical Requirements And/Or Working Conditions of Employment

The principal job functions are performed in an office-based standard office environment and require :

• Regular and punctual attendance.
• Frequent use of personal computer, copiers, printers, and telephones
• Frequent sitting
• Frequently working under strict deadlines, as a team member, and in direct contact with others
• Compliance with all agency policies and procedures, including but not limited to applicable security and safety rules, confidentiality, regulations and standards
• If hired, must provide document(s) within three days of hire date that establishes identity and employment eligibility

• This position is eligible for telecommuting.
• The principal job is performed in a standard office or remote environment and requires:

• Regular and punctual attendance Monday – Friday
• Must respond to internal and external communications in a timely manner which is at least
  • within 24 hrs (1 business day)of when external communication is received
  • within 24 hrs (1 business day) of when internal communication is received
  • within 15 minutes while working remotely during business hours if contacted by your Manager or Supervisor unless you are on a pre-approved leave or on a recognized lunch or exercise break
  
  

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Medical Board does not discriminate on the basis of race, color, national origin, sex, age, religion, disability or veteran status. Employment opportunities shall not be denied a qualified individual with a disability that requires a reasonable accommodation. The applicant should communicate requests for reasonable accommodations by calling (512) 305-7146.

Selective Service Requirement: If selected for employment, male applicants age 18 through 25 must present proof of registration or exemption with the federal Selective Service System.