Office Manager

OFFICE MANAGER

As of 11/2/23

POSITION SUMMARY:

The Art Base is a non-profit art center in Basalt, CO, which fosters creative expression in the visual arts for all ages and abilities, through education, exhibitions, and providing opportunities to artists and artisans. The Art Base serves the Roaring Fork Valley, specifically the mid-valley and Basalt community, which includes several adjacent unincorporated areas in both Eagle and Pitkin counties, Garfield County, and the Roaring Fork School District. We take pride in providing educational opportunities and artmaking experiences, as well as in serving as a platform for artists to exhibit their work.

The Office Manager position administers office functions and activities for the
Art Base. This individual will maintain the organization’s licensing, event permits, compliance, and databases. The successful candidate will also be able to interface with donors and constituents on behalf of the organization, as well as have experience maintaining IT/telecom infrastructure, office equipment, and supplies to keep the organization functioning as efficiently as possible.

REQUIRED JOB FUNCTIONS:

Office Management:
– Serves as main point person for IT/telecom infrastructure, including VoIP system maintenance. Coordinates routine visits with contracted IT firm to ensure all technology and equipment is functioning optimally.
– Maintains and assures compliance for all licensures for the organization, including sales tax, business certification, liquor and special events permits, etc.
– takes inventory, places orders, and maintains all office supplies.
- Works with Bookkeeper to process invoices and receipts and ensure timely payout to vendors.
– Works to proactively identify areas of operational concern and find solutions to maximize systems, efficiency, and overall revenue goals.

HR and Staff Management:

– Coordinates weekly staff meetings, orientation for new staff members, prepares corresponding agendas and packets, and distributes memos/notes to staff.
– Assists Bookkeeper and Executive Director with the organization’s HR functions, including maintaining the employee handbook and all addenda to be signed by employees, posting job openings, coordinating interviews, and managing all aspects of onboarding procedures for new hires including I-9s, etc.
– Assists with volunteer coordination as needed.
– Manages Basalt Chamber Ski Pass Program as a benefit for employees.
– Coordinates staff PTO to ensure adequate coverage across departments.
– Assists Gallery and Shop Manager as assigned, including providing coverage of gallery and shop on weekdays/weekends as needed.
– Schedules programs, exhibitions, and building maintenance on institutional calendar with Program Director, Gallery and Shop Manager, and Installations and Facilities point-person to ensure good communication, mutual support, and successful operations.

External Relations:
– Processes weekly donation/financial deposits in strict adherence to the Art
Base’s financial policies and procedures.
– Prepares, tracks, and sends donor/sponsor acknowledgment letters and communications in conjunction with the Executive Director.
– Maintains all database/donor CRM platforms. Runs donor reports.
– Assists with production of exhibition openings and events, including the organization’s signature fundraising gala.
– Supports website updates and assist with social media maintenance as needed.
– Assists organization during workshops, gallery openings, Art Base Council and donor events (including annual gala), and artist talks.

PREFERRED SKILLS/FUNCTIONS ALSO INCLUDE:

– TIPS certified
– Excellent customer service skills
– Keen attention to details and systems in a fast-paced environment
– Superior problem-solving skills
– Comfort with IT services and familiarity with Wordpress

COMPENSATION:

This non-exempt position is at 32 hours per week, with some weekends and evenings required. The hourly salary range is $23.50-25.00 an hour commensurate

with experience, plus a $500 monthly wellness stipend, paid time off (PTO), and other benefits.

TO APPLY:

To be considered for this position, please send cover letter, resume, and three professional references to: info@theartbase.org. This position will remain open until filled.

The Art Base embraces diversity and equal opportunity as a key organizational value. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The Art Base provides equal employment opportunities to all and prohibits discrimination and/or harassment of any type, regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Type: Full-time

Pay: $23.50 - $25.00 per hour

Expected hours: 32 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Basalt, CO 81621: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience: 2 years (Preferred)

Work Location: In person

Salary : $24 - $25