Event coordinator

Job Summary

Reporting to the Assistant Dean of Strategic Initiatives, Communications and Student Leadership, this position designs and executes events, meetings and experiences that engage and positively impact a broad group of stakeholders.

Department Summary

The College of Agriculture, Food and Environmental Sciences (CAFES) consists of nine departments, approximately 170 faculty, 80 staff, and 4,100 students in 15 majors.

CAFES works to develop relationships with stakeholders to advance the College’s vision and mission. Important elements of these efforts include outreach and engagement with alumni, friends, industry partners, foundations, key volunteers, parents, media and community leaders.

Key Qualifications

• Knowledge of protocols and etiquette relating to scheduling meetings, responding to email, and coordinating events.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.

Strong writing and editing skills to produce letters, invitations, spreadsheets, proposals, agendas and timelines quickly and accurately.

• Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Working knowledge of budget policies and procedures.

Education and Experience

High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for two years of required experience on the basis of one year of college education for 6 months of experience.

Licenses, Certificates, Credentials :

Possession of a valid driver’s license or the ability to obtain by date of hire.

Salary and Benefits

Anticipated Hiring Range : $48,535 - $63,365 annually

Classification Range : $46,380 - $76,032 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.

See our for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy.

Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment.

Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world.

For more information, visit .

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community.

Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly.

Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Last updated : 2024-05-18