Unit Secretary

compensation: TBD based upon experience

employment type: Full Time Needed

The Center at Val Vista is a skilled nursing facility that serves patients needing physical rehabilitation and/or complex nursing care. Our highly qualified, caring staff provides care in a beautiful, hotel like atmosphere to help our patients achieve strength and functionality. Skilled-nursing care, family involvement, psychological care and discharge planning complement a well-rounded, individualized program and encourages each patient's transition to their highest functional level. With state of the art equipment and unparalleled comfort and amenities, our physician-driven care plan is designed to maximize the quality of our care.

Currently, The Center at Val Vista is looking for a Unit Secretary to join our Team. This is a very high volume, fast paced position and requires a person who can work well under pressure and is comfortable with multi-tasking.

****** The Center at Val Vista is looking for a full time unit secretary *******

Purpose of Your Job Position

The primary purpose of your job position is to perform concise clerical duties (such as filing, taking phone calls, making photocopies etc.) for the nursing floor and medical records office as needed, and to transcribe details of telephone orders given by physicians.

Duties and Responsibilities

• Maintain department’s supplies and keeps equipment operational.
• Organize, label and file charts and medical records.
• Help transport residents as needed.
• Act as an information resource for patients, families, visitors, physicians, and outside reviewers in person and/or via telephone.
• Complete clerical duties for admissions, discharges, transfers, deaths and passes such as transcribing orders to medication/treatment sheets, ordering medications, dietary changes, therapies etc.
• Complete lab and special examination requisitions and data entry, as it pertains to the medical records department.
• Greet visitors, doctors, and new admissions with warmth and friendliness; helping with any assistance needed.
• Transcribe and verify admission orders and daily doctor’s telephone orders will be verified and transcribed in a timely manner.
• Complete medical records by reviewing and assembling paperwork in proper order into a permanent folder.
• Order labs, ultrasounds etc. required for new admissions.

• Verify proper authorization for release of information. Processes subpoenas and routine request for copies of medical records. Receive and follow reception schedule/instructions from your supervisor and as outlined in our established policies and procedures.
• Operate paging/telephone system as required.
• Answer telephone, determine nature of call and direct caller to appropriate individual or department.
• Receive inquiries and release information in accordance with established policies and procedures.
• Ensure guests/visitors abide by existing rules and refuse admission to persons as directed.
• Report suspicious persons/information to supervisor immediately.
• Receive, sort and distribute mail as directed.

• Other related duties and responsibilities that may become necessary or appropriate including filling in for other department personnel (such as marketing, social services etc.)