Office Assistant

We're hiring an organized administrative assistant to provide extraordinary customer service. Responsibilities include answering all phone calls and emails quickly and kindly, making existing office systems more efficient, buying materials for the office as needed, and planning travel arrangements and appointments for employees. You’ll also support the team by marketing the company and planning company events. Candidates should be great communicators who are driven and have great time management skills. If you’re interested in the position, send us your resume today!Compensation:

$17 - $20 hourly

Responsibilities:

• Act as a point of contact for complaints or questions from customers and respond in a timely manner
• Plan community events to market the company and increase brand awareness
• Grow in the position through continued learning and revitalization of skillsets in related duties
• Oversee online and print marketing efforts
• Produce progress reports and present to the team on a regular basis

• Manage, coordinate, and execute all logistics for virtual and in-person events
• Manage all aspects of sponsorship product fulfillment
• Manage projects within Monday.com
• Affiliate Marketing Program coordination based on strategy provided by management
• Send promotional emails, newsletters, and other communications through Mission Suite Marketing Automation & CRM software
• Support organization in assessing existing CRM & marketing automation system, defining strategies to improve prospect and customer relations, and executing campaigns, workflows, and contact management
• Work with leadership team to create and implement processes for key responsibilities
• Perform basic updates to PowerPoint presentations
• Perform basic WordPress website updates
• Create or perform basic graphic edits within Canva
• Format and post pre-written content on Facebook, LinkedIn & Instagram
• Conduct online research as needed on various topics
• Perform a range of administrative tasks such as data entry, ordering supplies, etc.

Qualifications:

• Prior experience in office management or our industry is a plus
• Associate's degree preferred but not required to apply
• Navigates computer programs with ease to provide a quick front-desk experience for customers
• Proven track record of completing projects on time in an orderly manner
• Enjoys talking with customers and can communicate through verbal and written channels

• Very high attention to detail and ability to organize information digitally — please don't apply if this isn't something you enjoy and feel that you do very well; it will be the largest part of your job and the most important skills you will bring to the team
• Proven track record of completing projects and tasks accurately and on time (you thrive on achieving an A , and are not satisfied with C-level / meets expectations work!)
• Virtual Event Coordination and Management experience required
• Excellent Project Management skills and the ability to prioritize tasks based on urgency or immediacy
• Working knowledge, and experience in our operations platforms: Mission Suite, Monday.com, Zapier, PowerPoint, Calendly, Facebook, LinkedIn, Instagram, Canva, Google Workspace, and Zoom
• Ability to see opportunities and make recommendations for improvement to the software, processes, and procedures we employ
• Must be an articulate communicator on the phone or video conference
• Must communicate with precision because you take the time to read requests, project descriptions, and plans thoroughly; you respond clearly, concisely, and accurately
• Highly resourceful and natural problem-solver, solving problems for self and others with minimal input/supervision
• Accurate, timely task management: Do it once, build a system, follow that system OR, follow systems that are currently in place
• Tech-savvy: Quick to learn new technology and support other team members with solutions to technological/software problems
• High school diploma or GED required

About Company

We are a growing virtual organization on an epic mission to connect a global community of women at the top of six and seven-figure businesses, corporations, and nonprofits–who reject unsustainable ideas about how women should behave in business. Our membership is built on strategic matchmaking, collaborative growth, soulful connection, humor-filled events, and above all, enJOYment. We empower our members to get closer to achieving their epic missions.

We have local and virtual chapters dedicated to building a community of inspiring and successful high-caliber professionals and entrepreneurs, with FUN at the forefront! We are thriving with members in 37 states and on 6 continents and growing.

Our top 5 company values are: Trade High-Stress For High-Caliber, Collaborate Fearlessly, Get Out of Serious, and Evolve in Broad Daylight.