HR Coordinator

Human Resources Coordinator Summary:

The Human Resource Coordinator position directs the human resources department in accordance with current applicable federal, state, and local standards, guidelines, and regulations, and as directed by the Administrator, to assure that quality personnel are interviewed, trained and employed.

Position: This is a full-time position, with a typical work week being 37.5 hours total and overtime when necessary

• Experience preferred
• Must possess a thorough knowledge of the laws, regulations, and guidelines concerning personnel administration in nursing care facilities. Essential Functions: Responsible for the staffing and operations of a residential health care facility including, but not limited to:
• Assist in planning, developing, organizing, implementing, evaluating and directing the HR department (e.g. developing HR policy manuals, employee job descriptions, performance evaluations, etc.)
• Recommend to the administrator the number and level of personnel to be employed
• Review all requests from department directors for new or replacement personnel, fill requests as approved, arrange interviews, appointments, etc.
• Assist in determining departmental staffing, evaluate employee performances and make recommendations to the administrator concerning wage and salary adjustments, hiring, terminations, transfers, etc.
• Check applications and references of prospective employees and arrange for interview with department directors as required or requested
• Maintain confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as our facility’s established policies governing the release of information
• Ensure that appropriate documentation concerning the employee’s right to work in this country is verified in accordance with current laws, regulations, and guidelines concerning such matters, and that appropriate documentation of such review is filed in the employee’s personnel record within the specified time frame
• Consult with department directors concerning the staffing of their departments, eliminating/correcting problem areas, and improvement of services
• Develop, implement and maintain an adequate personnel record filing system that meets the needs of the facility and complies with current employment practices
• Prepare, recommend, and maintain records and procedures for controlling personnel transactions and reporting personnel data
• Ensure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workman’s/unemployment compensation, etc.
• Provide public information (i.e., verification of employment, wages, etc.), in accordance with current laws, regulations, and guidelines governing such matters
• Ensure hiring/discharge procedures are in compliance with established policies and procedures
• Assist in developing personnel policies. Review at least annually and make recommendations to the Administrator
• Ensure that the facility has qualified personnel available to provide the best service for resident comfort and convenience (e.g., personnel demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served.) • Process all newly hired personnel information and all change of status data
• Arrange for pre-employment tests, physicals, X-rays, HBV vaccinations, etc., as outlined in our HR policy manual
• Orient new personnel to facility and explain personnel policies, procedures, payroll procedures, safety/smoking regulations, grievance procedures, etc., as established in our operational policies and procedures
• Provide department directors with a monthly listing of personnel needing physicals for that month. Maintain a listing of HBV vaccinations/denials
• Assist in scheduling department work hours (including vacation and holiday schedules), personnel, work assignments, etc., as required or requested
• Assist department directors in establishing vacation schedules as necessary or required
• Monitor Worker Compensation claims and coordinate work between employees and the insurance carrier
• Ensure that grievance procedures are implemented, maintained and followed in accordance with our established policies. Review complaints and make oral/written reports to the Administrator
• Terminate employment of personnel when necessary, documenting and coordinating such actions with the Department Director and Administrator • Conduct exit interviews, and record data in the employee’s personnel records
• Monitor unemployment claims and assist the facility with appeals
• Maintain a good employee relations program that serves the best interest of the facility and community alike
• Meet with department supervisors, on a regularly scheduled basis, to assist in planning in-service classes, on-the-job training procedures, and orientation for newly assigned personnel
• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in personnel matters, as well as to maintain a professional status
• Attend and participate in facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.)
• Ensure that all facility personnel, residents, visitors, etc., follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc.
• Prepare the HR department’s annual operating budget for approval by the Administrator and assist in the development of department budgets concerning personnel administration
• Ensure that adequate financial records and cost reports concerning personnel administration is submitted to the Administrator as required
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information