Job Site Clerk

Overview

Are you ready to move your career forward, and start the BEST job of your life? Haskell is committed to providing you with the resources to help you grow and discover your potential. We promote an environment that encourages innovative ideas and allows you to develop the best “how” to get the job done. 

The Construction & Manufacturing Team supports all of Haskell’s delivery groups across the company and the projects throughout the United States. The Construction & Manufacturing Team is responsible for providing the field management personnel, from the craft worker to the Project Superintendent. The Construction & Manufacturing Team also provides the team member with logistical support; including but not limited to establishing per diem rates, company trucks for superintendents, and the coordination of arrival for team members as needed on the project. The Construction & Manufacturing Team provides continual training for our team members to support their development from entry-level craft workers, via in-house/online courses, to local jurisdiction apprenticeship programs. Haskell assists with working your way up through the ranks, you’ll find new ways to use both your mind and your hands to get the job done.

Joining our Construction & Manufacturing Team will enable you to build the buildings on which people depend; collaborating with your team to overcome obstacles and fix problems on the job site using your skills. Strong networks are formed on construction projects because everyone on the team depends on each and every team member to get the job done.

In this role, you will greet all site visitors and assure they sign in on the visitors' log. You will answer phones and direct callers to the appropriate staff member and manage delivery tickets & other documentation needing to be sent to the main office. You will also oversee the timesheets for field employees under the supervision of the Superintendent, place orders for supplies as directed, maintain a clean office environment, take meeting minutes as required and distribute as directed, make copies for distribution, maintain office files and documentation, update logs, and accept deliveries.

Job Responsibilities:

• Work directly for the Superintendent. Work is generally administrative, project-oriented and will require the ability to comprehend and follow directions
• Coordinate and organize a system to complete daily tasks required
• Be courteous and professional with employees, our clients, subcontractors, vendors, and the public
• Organize the office files, contracts, and submittals similar to the system used in the corporate office
• Have the ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel, and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc.
• Keep timesheets, weekly hours, and per diem for the field employees, email to Payroll weekly
• Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment
• Log and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, tract concrete usage with the concrete log, and email to the PM and AP on a monthly basis
• Log daily subcontractor’s activities, weather, rainfall, deliveries, and meetings on the Superintendent’s Daily Report
• Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent
• Call vendors for quotes to do a cost comparison for materials or rental equipment
• Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.

Education/Experience:

• High school diploma preferred

Specific Knowledge, Skills, License, Certifications:

• Good organizational skills
• Good verbal skills
• Ability to use Computers & Microsoft Office programs, and Office Equipment
• Ability to provide effective written and verbal instructions, as well as the ability to carry out detailed written or verbal instructions independently
• Ability to accomplish the described duties through the use of appropriate computer and general office equipment
• Ability to visually verify various report results
• Ability to perform light physical work, may be required to lift up to 10 pounds of force occasionally, performing such activities as bending, stooping, kneeling, crouching, reaching, standing, walking, lifting, grasping, and other repetitive tasks
• Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust

Haskell offers a very robust and comprehensive benefits package! Some of our offerings are:

• Health, dental, and vision insurance plans
• Company provided hospital indemnity, accident and critical care plans
• Retirement savings plan (401k) with company discretionary matching contributions
• Employee Stock Ownership Plan
• Paid time off and nine company holidays
• Professional development and training opportunities to enhance your skills and advance your career
• Flexible work hours and remote work options
• Employee assistance programs for physical and mental well-being
• Opportunities for growth and advancement within the organization
• AND many more!

Environmental Factors and/or Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace.