Museum Registrar

PRIMARY FUNCTION: Reporting to the Deputy Director for Art and Education, the Registrar is responsible for overseeing collections management, documentation, and care. The Registrar is a key team member for implementing the museum’s schedule of special exhibitions, collections installations, and acquisitions in collaboration with the rest of the Curatorial team.

DUTIES AND RESPONSIBILITIES:

• Oversees the preservation, conservation, housing, and maintenance of the museum collection, adhering to current museum standards and best practices.
• Develops, maintains, and implements collection management policies and procedures.
• Manages and executes collection inventory, database maintenance and data entry, keeping impeccable records of all objects.
• Processes all incoming and outgoing loans for both special exhibitions and the permanent collection.
• Processes and catalogs all incoming gifts in collaboration with the Curatorial staff.
• Provenance research.
• Facilitates the coordination and fabrication of display cases, object mounts and frames.
• Responsible for the rights and reproduction needs of the onsite artwork.
• Oversees and implements care, organization and maintenance of prep and collection storage areas according to professional museum standards.
• Manages the transportation of art including coordination of crates and shipping.
• Maintains fine arts insurance coverage and processes claims.
• Coordinates all photographic requirements for the permanent collection.
• Leads assessment of risk management, best practices, and executes ongoing care and maintenance of the art in times of emergency.
• Other duties as assigned.

EDUCATION & EXPERIENCE:

• Bachelor’s degree, Master’s preferred
• 3-5 years of experience in museum registration and/or collections management
  

SKILLS:

• Knowledge and experience with museum quality art handling and storage
• Ability to take ownership of a project without direct supervision
• Exceptional attention to detail and accuracy
• Team player with strong interpersonal skills
• Professional written and verbal communication skills
• Excellent skills in Microsoft Office
• Experience using collection management database systems
• Copyright law experience, preferred
• Need to be able to lift up to 30 lbs.

ABOUT THE MUSEUM: The James Museum of Western & Wildlife Art provides experiences that inspire human connection and transformation through art depicting the peoples, landscapes, and history of the American West, and wildlife of the world. More than 400 works of art including sculpture, paintings, and jewelry are on display in the museum’s 26,000 square feet of gallery space. The museum engages the community through programs and educational opportunities that bring our history to life and amplify voices that are not often at the forefront of mainstream Western art. The James Museum opened in April 2018 in the heart of downtown St. Petersburg, a community with a thriving arts scene, located on Florida’s Gulf Coast.