What are the responsibilities and job description for the Recruitment Coordinator position at The Larko Group?
Join our team! The Larko Group, a proud women-owned leader in staffing and recruiting, brings over 30 years of industry excellence and success. We’re seeking a conscientious, and service-oriented Recruiting Coordinator to assist the Director of Recruiting and Principal Consultant.
The ideal candidate is detail-oriented, positive, and with exceptional communication skills. You must excel at multitasking, meeting deadlines, and working both independently and collaboratively in a hybrid environment. This is a fantastic opportunity to be at the center of our thriving business and contribute to our team-oriented culture and values.
Responsibilities
- Communicate with clients and candidates in a professional, polished, and expeditious manner – this includes via email, phone, and at times, face-to-face
- Maintain send-out sheet in SharePoint, which tracks the search progress and production stats for each consultant
Candidate support:
- Distribute registrations (candidate applications via LinkedIn and the website)
- Schedule interviews with an internal consultant as requested
- Input consultant feedback and notes post-internal interview in CRM including status changes, uploading relevant attachments, and inputting codes (i.e. industry, location, office preferences, positions, etc.)
- Proofread and reformat candidate resumes into the appropriate template and submit to consultants for approval
- Reach out to candidates to coordinate external interviews
- Send interview confirmations to candidates
- Debrief with candidates’ post-external interview as requested
- Proofread and send thank you notes appropriately
- Maintain the pending/status sheet for consultants
- Conduct reference checks and upload forms into CRM/send to the appropriate
- Track referral bonuses
- Assist with pre-screening candidates as requested
Client support:
- Sit in on client calls, particularly job order intakes; take notes and disseminate them to the team
- Create a job order in CRM and upload any pertinent notes, contact information, billing information, and attachments
- Add job order to Direct Hire Job Order spreadsheet
- Send daily job order priority emails on behalf of consultants to the team
- Create fee letters and send them via DocuSign; upload executed contracts to CRM and SharePoint
Office support:
- Answer mainline calls
- Perform initial IT troubleshooting, escalating as needed
- Order and pick up food for lunches
- Recreate all important office documents via SharePoint
- Additional duties as requested
Required Experience
- High attention to detail and accuracy in written and verbal communications
- Positive attitude and service mentality
- A strong team player
- Ability to multi-task, prioritize, and adhere to deadlines
- A self-starter who can work productively, independently, and collaboratively in a hybrid work environment
- 2 years of experience in an administrative coordinator role
- Experience in a fast-paced, client-driven professional services environment
- Staffing experience is a plus
- Proficient in Microsoft Word and Outlook, basic Excel
- Experience with CRM platforms is a strong plus
- Bachelor’s degree preferred
The Larko Group is an equal opportunity employer and does not discriminate based on race, religion, gender, orientation, and disability. We offer a competitive compensation package, performance bonuses, and benefits.
