What are the responsibilities and job description for the Catering Administrative Assistant position at The Marigold - Somerset?
The Catering Administrative Assistant supports the Sales Managers and Operations Director by performing a variety of administrative tasks to ensure the smooth planning and execution of events. The ideal candidate is a team player, detail-oriented, organized and possesses a positive attitude.
Key Responsibilities:
- Answer the phone in a timely manner. Take detailed notes to determine the appropriate sales person based on specific market segments.
- Assist the Operations Manager with administrative tasksincluding scheduling and beverage brochures.
- Prepare sales kits
- Ensuring that all vendors have the necessary certificate of insurance on file and any necessary licensing.
- Create door cards, dinner cards and necessary menu items.
- Print door cards, event food signage and menus as needed for each event.
- Email requests for deposits, collect deposits and update invoices.
- To ensure that the offices are ready for client visits by stocking coffee and waters, etc.
- Additional tasks as assigned.
Qualifications:
- Excellent communication, problem solving, and interpersonal skills
- Demonstrates collaborative and relationship-building skills
- Proactive and detail-oriented, strong organizational skills with the ability to establish processes, manage a large and varied workload of events, and meet deadlines
- A professional appearance in business attire at all times is mandatory.
- Proficiency in Word, Excel, Staffmate and Caterease.
Job Type: Full-time
Pay: $18.23 - $19.15 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Every weekend
Experience:
- Customer service: 1 year (Required)
Ability to Commute:
- Somerset, NJ 08873 (Required)
Ability to Relocate:
- Somerset, NJ 08873: Relocate before starting work (Preferred)
Work Location: In person
Salary : $18 - $19
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