Human Resources Admin

Position Detail:

The Mission Inn Hotel and Spa is an iconic AAA Four Diamond award-winning hotel that has remained faithful to the grand style and ambiance enjoyed by its first guests. Expanded from its humble 1876 origins to encapsulate an entire city block, the Mission Inn offers luxurious boutique accommodations and amenities, among romantically enchanting, one-of-a-kind architecture including awe-inspiring archways and flying buttresses, secluded garden oases, and soaring domes and towers.

Position Overview:

The Human Resource Admin will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department. The HR Assistant will be contentious and professional and will always maintain confidentiality regarding all HR matters.

Duties and Responsibilities:

• Provides clerical and reception support to the HR department.
• Schedules meetings, or other appointments; signs employees in and out of training area.
• Performs regular data entry.
• Processes incoming or outgoing mail.
• Files documents into appropriate employee files.
• Prepares new-employee files.
• Maintains HR office supply inventory and places orders as needed, while being cost contentious.
• Maintains accurate and up-to-date human resource files, records, and documentation (paper and electronic filing).
• Maintains the integrity and confidentiality of human resource files and records.
• Conducts document archiving and maintains HR File-Room in compliance with document retention protocols.
• Performs regular audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• May assist with light payroll actions such as answering employee questions and sorting & distributing checks.
• Answers frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Provides support as requested with planning and execution of special events such as benefits enrollment, meetings, employee recognition activities.
• Assists with set up of new hire orientation.
• Assists with maintenance of employee bulletin boards.
• Performs other duties as assigned.
• Consistently tracks and provides status reports on all activity under their scope of responsibility.
• Knowledge, Skills, and Abilities:
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications (ADP preferred).
• Ability to perform accurate data entry.
• Proficient with Microsoft Office Suite or related software (Word, Excel, PowerPoint).
• Ability to update or create documents in Word.
• Ability to navigate Excel workbooks utilizing basic commands, commonly used formulas.
• Ability to update or create presentations in PowerPoint.

Education and Experience:

· Associate degree in related field required.

· Minimum of 1-year HR/personnel related office experience required.

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Ability to navigate property which includes uneven surfaces and stairs.

· Must be able to lift or move up to 30 pounds at times.

Company Details:

Mission Inn Hotel & Spa is an Equal Opportunity Employer. We are committed to providing equal opportunities to all applicants and employees and will not discriminate based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. Mission Inn Hotel & Spa prohibits harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.missioninn.com/privacy-policy

The Mission Inn Hotel & Spa is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at humanresources@missioninn.comto advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Compensation & Benefits Details: An employee’s pay may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution, and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. The salary range is what we believe to be the range of possible compensation for this role at the time of this posting and may be modified in the future. Note: No amount of pay is wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law, regulations, or relevant ordinances.

We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, and a 401(k)

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Associate (Preferred)

Experience:

• Human resources: 1 year (Required)

Work Location: In person

Salary : $18 - $22