HIM Tech

At The Portland Clinic our mission is to be a trusted community collaborating to improve the health and well-being of those we serve. Join our team and let us work together to offer a welcoming, inclusive environment for our patients and the communities we serve.

JOB TITLE: HIM Technician

SUPERVISOR: H.I.M Supervisor

HOURS PER WEEK: 40hrs/Non-Exempt

DEPARTMENT: H.I.M.

The following information is designed to outline the essential functions and position requirements of this job. It does not identify all tasks that may be expected, nor address the performance standards that must be maintained.

HIRING BONUS: $1,000 after 90 days

PRIMARY FUNCTION: To carry out and follow direction in a variety of clerical duties involved in maintaining patient medical records within electronic and paper charts. This includes sorting, scanning, indexing, filing, Q/A, retrieving, distributing medical records, loose notes, reports, and maintaining associated hybrid records in accordance with established priorities and procedures in any section of Health Information Management

DUTIES AND RESPONSIBILITIES: (* ESSENTIAL FUNCTIONS)
1. Sort eFax documents from electronic work queue to the appropriate Clinic/Physician folders. *
2. Sort daily incoming documents for paper and electronic document scanning. *
3. Prepare loose paper for scanning. *
4. Scan, Separate, Index, Q&A prepared loose sheets and match results to orders into the EHR. *
5. Possess a clear understanding of the document types and descriptions used to index documents. *
6. Ability to identify with quick recognition/memorization of medical and legal documents. *
7. Participate in annual chart audits and other projects, such as back-scanning charts and proper secure purging and destruction of charts as regulated by state/federal guidelines. *
8. Order, pull, and send charts to requesters as needed.
9. Monitor Inbasket and worklist messages in EPIC.
10. Meet defined benchmarks/productivity standards for H.I.M functions. *
11. Aptitude to learn customer service skills, such as answering phones to assist staff and/or patients with information under supervision. *
12. Compassionate, patient, tactful, diplomatic, sociable, well organized, and independent.
13. Values team success and contributes to a work environment where people feel valued.
14. Ability to accept responsibility and use initiative to proceed with necessary tasks as directed. *
15. Participate as an active team member in a patient-centered medical home.
16. Ability to operate computer, printer, photocopier, fax machine, scanner, and other general office equipment. *
17. Attend work regularly as scheduled. *
18. Other tasks as assigned. *

EDUCATION/LICENSES REQUIRED:
High School Diploma or equivalent

EXPERIENCE/QUALIFICATIONS PREFERRED:
Registered Health Information Technician (RHIT)
Experience with medical terminology
Ability to file accurately using terminal digit and alpha/numerical order
Understand HIPAA rules and regulations
Ability to function independently and as a team-oriented player, in a fast-paced environment
Ability to type 40 wpm
Good verbal and written communications skills
Detail oriented, accurate and organized
Possess good organizational skills
Ability to adapt to change
Experience with computers, printers, and scanners

COMPENSATION AND BENEFITS:
401k plan with Employer Matching up to 4.5% annually
Comprehensive Medical, Dental and Vision insurance
Flexible Spending Account
Voluntary benefits: Life, Dependent Life, Short-Term Disability, amongst others
3 weeks PTO accrual per year
One paid Wellness day, and one paid Volunteer day per year
Employee Assistance Program