What are the responsibilities and job description for the Administrative Assistant position at The Purple Guys?
The Administrative Assistant provides administrative and operational support to the organization.
Essential Duties & Responsibilities
- Serve as a liaison between the executive(s) and TPG staff, when needed. This includes screening the executive’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Draft, review and send communications on behalf of company executive(s)
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Prioritize emails when instructed and respond when necessary
- Maintain various records and documents for company executive(s)
- Handle printing, mail/overnight packages, copying, etc.
- Submit expenses on behalf of executive(s)
- Maintain confidential and sensitive information
- Routinely perform a wide variety of support duties
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The skills listed below are representative of the knowledge, skill, and/or ability required.
Core Competencies
- Excellent verbal and written communication skills
- Time-management skills
- Ability to pay attention to detail
- Organizational skills
- Ability to multitask
- Able to work independently and meet time specific deadlines
- Ability to prioritize among competing tasks
- Critical thinking and proactive problem-solving skills
- Comfortable interacting with high-level executives
- Resourceful, can-do attitude
- Strong team player
Education and/or Experience
- Bachelor’s degree preferred
- Prior experience in supporting a senior executive or team preferred
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Exceptional writing, editing, and proofreading skills
Language Skills
- Ability to communicate professionally, in English, both written and orally
- Ability to write business correspondence and process procedures
- Ability to effectively present information and respond to questions from groups of managers, clients, and the general public
Certificates, Licenses, Registrations
- Valid Driver’s License
Physical Demands
- Regularly required to use hands to operate computer keyboard and telephone
- Frequently is required to walk and sit; moderately required to stand
- Occasionally needs to lift and/or move up to 50 pounds
- Specific vision abilities required by this job include close vision, and ability to adjust focus
Commitment Limitations
- May not make a non-budgeted expenditure or commitment of the Company in excess of $500.00 without approval from Executive(s)
- May not enter into any contractual arrangements with a client
Business Behavior / Anti-Trust
- Do not discuss proprietary information (Company’s or client’s) or business in general outside of work requirement
- Do not discuss company prices or terms of sale unless with client in act of performing job
Administrative Assistant
Lefty's on the Square -
Magnolia, AR
Administrative Assistant
Bienville Lumber Company, L.L.C. -
Taylor, LA
Administrative Assistant
Willis - Knighton Health System -
Shreveport, LA