Student Affairs Administrator

The University of Virginia Darden School of Business, one of the world's leading business schools, seeks a professional Student Affairs Administrator to provide an elevated level of administrative support as a member of the Office of Student Affairs (OSA) team and executive support to the Senior Associate Dean for Student Engagement. The Administrator provides administrative support for the OSA including office operations, student club support, and manages expenditures and reimbursements as well as completing event planning and travel support tasks. This position supports three senior leaders, coordinating all facets of scheduling, calendar and supporting correspondence and engagement with many stakeholders, working with highly confidential information. Specific competencies include organizational skills, written and oral communication skills, demonstrated project management skills, and the ability to establish and maintain productive working relationships across a wide range of constituencies. This position is located in-person in Charlottesville, VA. Specific Duties and Responsibilities: General Administrative Support Provide advanced administrative coordination to support office operations and special projects. Coordinate meetings and appointments. Secure location, arrange catering as necessary and include support materials for meetings. Support student clubs with food ordering, sign and nametag creation and copying needs. Expense tracking and oversee student club purchase requests and student section budgets. Order supplies for office and student work room. Oversee student mailbox and student copy room areas. Make travel arrangements and process travel reimbursements. Event Management and Support Provide event coordination and day-of support for several student events throughout the year. Organize materials for special events and programs. Process monthly expenses for meals and other billable events for OSA and students. Executive Administrative Assistant Duties Provide administrative support for the Senior Associate Dean for Student Engagement, Senior Assistant Dean for Academic Affairs & Student Engagement and the Assistant Dean for Student Affairs & full-time MBA. Coordinate all facets of executive level meetings, maintaining the calendar and tracking and ensuring timely follow-up and agenda-setting for the Associate Dean. Manage correspondence and communication for the Associate Dean and Senior Assistant Dean. Responsible for business travel arrangements, all reimbursements and managing other transactions as requested. Darden Student Success Group (DSSG) Coordination Schedule weekly and cross-unit meetings. Attend and take notes. Schedule semester gatherings for all DSSG units and manages logistics related to these gatherings. Provide project support to Senior Associate Dean on other DSSG initiatives. Provide logistical support for the summer and winter retreats. Required Education and Experience: High school diploma required; Bachelor’s degree strongly preferred. 4 years of administrative/general office support experience required. Bachelor's degree may substitute for years of experience. Strong analytical skills to gather and report information. Excellent communication skills as the position requires frequent interaction with many individuals, internal and external, in a high-energy environment. Excellent organizational skills and ability to handle and prioritize multiple high-level projects simultaneously. High attention to detail and a positive attitude. Ability to work with sensitive and confidential information. Independence and sound judgment; must be a self-starter. Self-sufficiency, resourcefulness and ability to work well with minimal supervision. Ability to be articulate and possess a professional demeanor. Flexibility, creativity and ability to quickly shift direction without becoming overwhelmed. Ability to thrive in a high-energy, fast-paced environment. Proficiency in the Microsoft Office suite of applications, including Word, Excel, and PowerPoint. To Apply: Apply online at https://uva.wd1.myworkdayjobs.com/UVAJobs search for requisition R0052543. Internal applicants must apply through their UVA Workday profile. Complete the application, and upload the following Required materials: Resume Cover letter detailing your interest in the position ***Please note that you MUST upload ALL REQUIRED DOCUMENTS into the CV/Resume box, into which multiple documents can be uploaded. Applications that do not contain all of the required documents will not receive full consideration.*** For this position, the selected candidate will need to complete the required background checks prior to the start date of the position. This position will remain open until filled. Questions regarding the application process should be directed to Marcus Rozier, Academic Recruiter, at hjv5vm@virginia.edu. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information. The University of Virginia is an iconic public institution of higher education, boasting nationally ranked schools and programs, diverse and distinguished faculty, a major academic medical center, and proud history as a renowned research university. In January of 1819, the Commonwealth of Virginia’s General Assembly chartered what would become the University of Virginia. Entering our third century, the University has served Virginia, the nation, and the world by: educating responsible citizen-leaders; advancing, preserving, and disseminating knowledge; and providing world-class patient care. These responsibilities are enduring and continue to inspire our efforts. The UVA Health System is renowned for providing outstanding patient care, educating tomorrow's health care leaders, and discovering new and better ways to treat diseases. The UVA Medical Center and Physicians Group, School of Medicine, and School of Nursing are recognized for their excellence in patient care, education, and research. At UVA, we offer a rich collection of benefits, which have long been recognized and valued for their comprehensiveness and competitiveness in the market. In addition to a robust array of traditional benefits such as health care, time off, and retirement, UVA offers an array of other benefits and services to support faculty, staff, and UVA Health team members with their personal and family needs. We are committed to a policy of equal opportunity for all persons and welcome diversity in all forms. For more information on the University of Virginia and the surrounding area, visit our Why UVA and Why Charlottesville webpages

Salary : $51,800 - $65,600