FINANCIAL SERVICES SUPPORT SPECIALIST

Requisition No: 829286

Agency: Department of Transportation

Working Title: FINANCIAL SERVICES SUPPORT SPECIALIST - 55003839

Pay Plan: Career Service

Position Number: 55003839

Salary: $32,760.00 - $39,312.00

Posting Closing Date: 05/20/2024

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

722 / FINANCIAL SERVICES

OPEN COMPETITIVE

CAREER SERVICE

ANTICIPATED BI-WEEKLY HIRING SALARY: $1,430.00 - $1,500.00

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Processes all standard and electronic mail for Financial Services which includes date stamping of all invoices and other documents received. Analyzes payment documents to determine transaction date as defined by Section 215.422 F.S. Sorts invoices in accordance with office requirements and stages them in the unpaid invoice file.

Maintains internal control requirements for warrant security and ensures timeliness of delivery in accordance with requirements of Section 215.422 Florida Statutes, which includes reconciling the warrants with the payment register and the vendor invoices to ensure that all pertinent information is accurate prior to releasing warrants. Processes other warrants that may require special handling as directed.

Serves as the district’s wireless communications coordinator. Ensures proper approval for timely procurement of devices. Orders devices and needed supplies (e.g., chargers, cases, screen protectors, etc.) and ensures repair or replacement of damaged equipment. Develops and maintains database of all devices. Allocates invoice charges for cellular phones and smart phones, ensures charges are accurate, and processes the monthly invoices.

Reviews the monthly Outstanding Warrant Report and analyzes warrant status to ensure department funds are not transferred to the Department of Financial Services Unclaimed Property. Contacts the affected office and follows up on outstanding warrants, if necessary. Generates and reviews the monthly Duplicate Payment Report for possible duplicate payments. Contacts the project manager to advise of any duplicate payment and to request refunds from vendor.

Researches and resolves payment inquiries from vendors and employees; effectively communicates results to requestors by email as well as by telephone; identifies recurring issues and reports statistical results to management.

Secures, transmits, and deposits receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines. Coordinates the agency’s procedural document reviews for the district.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of and ability to use general office equipment. Knowledge of Microsoft Word and Excel. Knowledge of office procedures and practices. Knowledge of basic filing practices. Skilled in performing work that requires a high level of attention to detail. Skilled in good customer service. Ability to organize and file materials. Ability to use a personal computer and email. Ability to research unidentifiable invoices/documents. Ability to sort, distribute and maintain fiscal records. Ability to follow oral and written instructions. Ability to establish and maintain working relationships with customers. Ability to work in a team environment with shared tasks. Ability to perform basic arithmetic calculations. Knowledge of accounting principles, practices, and procedures. Knowledge of an accounts payable system and payment processing. Ability to work independently and prioritize work assignments to meet deadlines. Ability to communicate effectively orally and in writing.

MINIMUM QUALIFICATIONS: A high school diploma or its equivalent.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

A Competitive Area Differential (CAD) additive in the amount of $644.80 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.